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Transportation Specialist

American Cybersystems, Inc. (ACS Group) Wichita Full-Time
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Job Title          : Transportation Specialist/ Forwarding Assistant

Location          : Wichita, KS - 67202

Duration          : 2+ months possible extension depending on business needs

Shift Time      : M-F 7am - 5pm with some Saturdays 2-4 hours

Tentative Start Date :ASAP/ 2-weeks

 

Job Description:

The Shipping Coordinator will provide administrative shipping support in a fast-paced environment with the business unit, and will be primarily be responsible for clerical duties related to the following:

• efficiently loading and unloading packaged and bulk trucks this will include order check-in/out, preparation, and vehicle dock placement utilizing the SAP software system;

• effectively communicating when relaying customer requests/requirements including but not limited to special requirements to the Warehouse and Operations team to achieve a satisfying experience for customers and their transportation carriers;

• interact with the customer service team frequently, answer and place phone calls often

• cycle counting and other SAP warehouse management tasks including blackout recovery

• direct communication with truck drivers, carrier dispatch, warehouse operators, plant management, shipping staff, customer service, and transportation teams • performs other miscellaneous job-related duties as assigned

Requirement:

Min. High school/GED

Min. 2 years of experience in Shipping/Receiving experience Forwarding Assistant

Dress code: business casual

Pre-screens: Sterling background check

Position Purpose

The primary purpose of this position is to acquire all necessary information from Business Unit (BU) customers in order to prepare and submit all export documentation, related to the ocean carriage, on all export shipments of client businesses. You will utilize outlined carrier processes and ensure loads are scheduled according to the order plan. This

includes preparation and filing of paperwork to meet the export requirements that are set forth by regulatory agencies such as U.S. Customs and the U.S. Bureau of Census.

Principal Accountabilities

55% Export Documentation Instruction and Completion: Create, compile, execute, and ensure accuracy of bill of lading instructions for client BUs. This will include review of sales reports, new order forms, SAP information, EEI filing, Import ISF filing, coordination with import brokers, as well as meet and comply with necessary Letter of Credit requirements, to ensure that commodity loads are booked correctly. This also requires collaborating with other stakeholders and third party facilities to provide information required to complete the work.

15% Import Coordination: Ensure all regulatory regulations are met and that the broker is engaged for the clearance of the import cargo. Activities can include: Import ISF filing, coordination of import broker, communication with overseas business clients, facilitation of import delivery and communication with global tax and customs if the FDA is involved.

15% Customer Service/Problem Resolution: Management of Remedy Force and SAP data elements, problem resolution, as well as internal and external customer service.

10% Stakeholder Management: Communicating shipment details to necessary key stakeholders (i.e. Business Unit client load facility, end customers).

5% Other: Any other duties as assigned.

Required Qualifications

• High School Diploma or GED equivalent GED with 2 years’ experience in Business, Logistics, Transportation and Supply Chain Management.

• + 1 year of experience working in an office environment.

• Ability to work under pressure.

• Willingness to work overtime as needed.

• Microsoft Office Suite experience including proficient in Excel.

Preferred Qualifications

• Associate’s Degree

• Experience in freight forwarding and/or customs clearance.

• Knowledge of Incoterms.

• Knowledge of SAP, AS 400 and GT Nexus.

• Understanding of insurance and claims.

Success Factors / Abilities

• Flexibility and resiliency – many of the tools used are unstable and will require multiple attempts to complete.

• Adaptable to large open work environment.

• Good organizational skills.

• Very good understanding of United States and world geographies.

• Ability to adapt and learn in a changing work environment and work with diverse teams globally.

• Ability to manage multiple priorities and meet multiple deadlines.

• Strong attention to detail.

• Ability to work independently.

• Ability to work in a team environment.

• Demonstrated strong problem-solving.

• Excellent communication and presentation skills both verbal and written.

• Analytic skills.

Required Qualifications

• High School Diploma or GED equivalent GED with 2 years’ experience in Business, Logistics, Transportation and Supply Chain Management.

• + 1 year of experience working in an office environment.

• Ability to work under pressure.

• Willingness to work overtime as needed.

• Microsoft Office Suite experience including proficient in Excel.

Recommended skills

Freight Forwarding
Customs Broking
Cycle Counting
Attention To Detail
Operations
Complex Problem Solving
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ACS Group is a premier provider of IT Consulting, Engineering Consulting, Healthcare, Talent, and Workforce Management Solutions to Fortune 1000 companies globally. ACS Group conducts business through five operating brands – AIC, Analysts, ComforceHealth, MassGenics, and HireGenics – each with a specialized business focus. Our operating brands have provided targeted services and solutions for more than 50 years. ACS Group has grown to over $700 million in revenue with more than 12,000 employees and consultants worldwide. Recognitions include: #1 Largest Minority-Owned IT Consulting Company in the U.S. (2016 SIA); Inavero’s Best of Staffing® Client Diamond Award (2017). ACS Group is a certified MBE organization, and operating brand, HireGenics, is an NMSDC Corporate Plus® member. Headquartered in Atlanta, Georgia, ACS Group has offices across the U.S., in India, and an international presence in Canada and Latin America.

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