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  • Tampa, FL 33602

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Accounting Assistant - University of S. Florida

Aramark • Tampa, FL

Posted 9 days ago

Job Snapshot

Full-Time
Other Great Industries
Accounting

Job Description

Overview:

About Aramark
Aramark (NYSE: ARMK) proudly serves Fortune 500 companies, world champion sports teams, state-of-the-art healthcare providers, the world’s leading educational institutions, iconic destinations and cultural attractions, and numerous municipalities in 19 countries around the world. Our 270,000 team members deliver experiences that enrich and nourish millions of lives every day through innovative services in food, facilities management and uniforms. We operate our business with social responsibility, focusing on initiatives that support our diverse workforce, advance consumer health and wellness, protect our environment, and strengthen our communities. Aramark is recognized as one of the World’s Most Admired Companies by FORTUNE, as well as an employer of choice by the Human Rights Campaign and DiversityInc. Learn more atwww.aramark.com or connect with us onFacebook andTwitter.



Description:

Essential Tasks and Responsibilities:

  • Calculate customer billing and revenue accruals based on pricing data, contract language, and terms within contracts, contract exhibits and contract amendments.
  • Calculate increases to customer billings related to consumer price index (CPI) changes.
  • Calculate and process billing adjustments, discounts, concessions, etc.as well as voids/reissue invoices as required.
  • Produce supporting invoice detail to accompany customer billing and mail/email invoices to customers on a monthly basis.
  • Ensure accurate and timely billing.
  • Review customer contracts to determine appropriate customer/billing setup within the system (ex. Sites where goods/services are delivered for tax purposes, customer departments or cost centers to detail billing; tax or tax exempt status, etc.)
  • Coordinating, comparing and approving billing invoices and reports and identifying discrepancies through a review process.
  • Responsible for the analysis, coordination, and expedited resolution of billing issues, including ensuring appropriate communications with involved parties is maintained.
  • Review documentation submitted to determine appropriateness of billing invoice voids, reissues, adjustments, etc. and ensure the related approvals have been provided.
  • Serve as a liaison with field operations and/or clients to ensure bills are delivered in a timely and accurate manner.
  • Prepare accurate and timely billing support documents and reconciliation reports as required.
  • Support manager(s) and assist in driving efficiency through continual process improvements and best practices.
  • Coordinate the interface of billing functions with various internal departments (pricing, contracts, IT).
  • Communicate with all levels of management and elevate issues that impact the department or organization to management on a timely basis.
  • Assist with SOX compliance, internal and external audit requests related to revenue calculations, customer billings, and related customer contracts.
  • Assist in providing documentation and reconciliation to support sales tax audits.

Scope:

  • Billing accountant/analyst will work with the Operations Team, Regional Finance Directors, Sales Field, Contract Management, Legal and others to create a billing invoice which requires manual calculation from customer contract, supporting exhibits, and large data files.
  • Able to work independently, prioritize work, be flexible, creative, proactive, provide guidance, work out of the box initiatives, be a team player, have the ability to drive issues toward successful resolution.
  • Participating on cross functional teams and must be able to communicate any discrepancies clearly and concisely to various levels within the organization and to clients.
  • Coordinate the interface of billing functions with various internal departments (pricing, contracts, IT).


Qualifications:
  • Bachelor’s degree (preferably in accounting) or minimum of 6 years of experience working in a similar capacity in billing, pricing/contracts, or accounting.
  • Excellent communication skills, with ability to communicate effectively both verbal and written.
  • Prior billing experience preferred.
  • Proficient with Microsoft office (excel, word, outlook, etc.).
  • Experience designing and maintaining reports using Microsoft Excel; intermediate to advanced spreadsheet creation and management skills.
  • Ability to read and interpret documents such as billing reports, invoices, and client contracts,
  • Excellent team interaction, organization, time management skills.
  • Extremely high attention to detail and strong problem solving skills are required,.
  • Proactive and self-directed; able to function independently and work with minimal supervision



Aramark is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer – Minority/Female/Disability/Veteran

Job ID: 6877_231653
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