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  • Baltimore, MD

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ADMINISTRATIVE ASSISTANT III

The Judge Group • Baltimore, MD

Posted 3 days ago

Job Snapshot

Full-Time
Other Great Industries
Admin - Clerical

Job Description

Our client is currently seeking a ADMINISTRATIVE ASSISTANT III
Contract: 6+ Months 

  • Receptionist for Executive floors, greets guests, serves as back up to answer multiple phone lines (CEO/CEO SEAC/COO/COO SEAC).
  • Assists Sr. Executive Administrative Coordinator to CEO. Duties include but are not limited to: oPrinting, copying, binding meeting materials. 
  • Tracking attendance for CEO office meetings (ELT, RMC, ERG). 
  • Send packages using Fedex. 
  • Order office supplies. 
  • Order lunch for large meetings, working with Administrative Aide on delivery/timing and setup. 
  • Reserve hotel offices/conference rooms on 13th floor for internal/external executives. 
  • In absence of administrative aide, make coffee and keep pantry area tidy. 
  • Keep general office files. 
  • Open, stamp and date mail. 
  • Birthday card distribution. Order cards quarterly. Work with HR on updating lists (new hires, retirements, etc). Make/print labels. 
  • Holiday card distribution. Order cards by October 31. Compile list of internal/external addresses. 
  • Assist with Orioles and Ravens tickets distribution, suite catering orders, etc. 
  • Proofread documents for Chief of Staff, to identify and correct spelling and grammatical errors. 
  • Prepare travel arrangements and expense reports for Chief of Staff using Concur. 
  • Perform planning and logistics for internal and external meetings, including, but not limited to, reservation of rooms, placing food orders, and other tasks as needed. 
  • Proficiency in Microsoft Outlook 365, Word, Powerpoint, and Excel.

Job ID: 577809
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