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Administrative Assistant

Missouri Western District Court Kansas City Full-Time
$41,471.00 - $60,000.00 / year
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The United States District Court for the Western District of Missouri is accepting applications from qualified candidates for a full-time Administrative Assistant for the Mediation and Assessment Program (MAP).  This position reports directly to the MAP Director, and the duty station will be in Kansas City, Missouri.




  • Assists with MAP office functions, including:  reviewing and disseminating mail; responding to requests for information; and maintaining case files and other reference materials. 

  • Assists with noticing, follow-up, and compliance as to MAP mediations, teleconferences, post-mediation reports, etc.  Assists with preparation of mediation materials.  Communicates with counsel and courtroom deputies regarding case management and MAP issues.

  • Responds to inquiries from attorneys, litigants, neutrals, court staff and others regarding MAP procedures, status of cases, scheduling, case management and other issues, without providing legal advice.

  • Assists with processing case information and mediator information to support tracking of MAP cases and MAP outside mediator data.  Communicates with IT regarding outside mediator list.

  • Assists with hospitality functions for MAP sessions and other MAP events conducted at the courthouse.

  • Assists with recording of office travel, reimbursement and purchasing information.

The candidate must possess a minimum of two years of clerical experience in the legal field. Knowledge and skill in the use of personal computers and software applications, including: Word, Excel, Microsoft Office, Adobe Acrobat and Internet Explorer.  The candidate also must possess the following minimum skills:

  • Proficiency with proper grammar usage and ability to type and edit documents.

  • Ability to meet and track deadlines.

  • Ability to organize materials, requests and information.

  • Ability to communicate effectively (orally and in writing) to individuals at all levels inside and outside the court.

  • Ability to interact effectively and appropriately with others, providing customer service and resolving difficulties while complying with regulations, rules, and procedures.

  • Ability to work individually, as well as in a team environment.


Conditions of Employment

Selectee will be subject to an FBI background check.  Employment will be considered provisional until the FBI background check is completed. 

Selectee must be a United States citizen or meet appropriations act citizenship requirements for federal employment.  (For non-U.S. citizens, please see: https://help.usajobs.gov/index.php/Employment_of_Non-citizens.)

Court employees must adhere to all Judicial Conference regulations, must follow the policies outlined in the Guide to Judicial Policy, and are bound by the ethical standards established by the chief judge and the Code of Conduct for Judicial Employees.  The United States District and Bankruptcy Courts are part of the federal judiciary.

Application Procedures


For consideration, qualified applicants must apply by sending a PDF or Word file containing all the following documents: 

  • A cover letter;

  • A detailed resume;

  • Contact information for three business references;

  • A completed AO78 application form (see link below).


                                   Link to AO78 form: http://www.uscourts.gov/forms/AO078.pdf

Michele Nelson

U.S. District Court - Western Missouri

Charles Evans Whittaker Courthouse

400 East 9th Street, Room 1510

Kansas City, MO, 64106

or via email to:  michele_nelson@mow.uscourts.gov


Miscellaneous Information

Only qualified applicants who submit all the required documents listed above will be considered for this position.  Only those candidates selected for an interview will be contacted. If you are not notified, another applicant was selected for the position.  The court is not authorized to reimburse expenses to travel for interviews or for relocation. The Western District of Missouri is an equal opportunity employer and values diversity in the work place.
The court provides reasonable accommodations to applicants with disabilities.  If you require a reasonable accommodation for any part of the application process, please notify Michele Nelson in the Human Resources Department.  The decision on granting reasonable accommodation will be made on a case by case basis.
The Court reserves the right to modify the conditions of this announcement, withdraw the announcement, or fill the position at any time before the closing date, any of which may occur without prior written notice.

Skills required

Organize Appointments
Telephone Consultations
Setting Up Files
Field Administration
Operation Departments
Time Management


Salary Details

Based on Job Title, Location and Skills
Below Avg. Average Above Avg.

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Administrative Assistant
$41,471.00 - $60,000.00 / year
Estimated Salary: $64K
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The Consolidated Courts for the Western District of Missouri encompass sixty-six counties in the western half of the state. Our mission is to protect and preserve the rights and liberties of all people as guaranteed by the Constitution and the laws of the United States in a fair and impartial manner.

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