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Financial Administrator

U.S. District Court - Southern District of Ohio Columbus Full-Time
$51,407.00 - $100,185.00 / year
Apply Now

                                                                       

   VACANCY ANNOUNCEMENT

                                                                         

Revised July 5, 2019

Vacancy Announcement Number - 19-11

Financial Administrator – Full-Time, Permanent – one or more vacancies

Duty Station - Columbus

Salary: CL 27 - 28 ($51,407-$100,185)

Salary commensurate with qualifications and experience

Promotion potential without further advertisement for CL 27

 

Closing date:  Preference given to applications received by Tuesday, July 16, 2019 at 11:59 p.m.  Open until filled.

 

Qualified applicants must submit a current/detailed resume.

 

The Financial Administrator performs and coordinates administrative, analytical, technical and professional work related to the financial, accounting and budgetary activities of the court.  The incumbent ensures the court’s compliance with internal controls and regulations affecting financial and budget processes and their interaction with other court processes.  The Financial Administrator prepares, updates, and analyzes a variety of accounting records, financial statements, and budget reports; oversees and assists with accounts payable and accounts receivable activities; develops recommendations regarding procedures for improvements, and assists with policy development regarding financial and budget matters. 

The incumbent reports to the Financial Manager. Occasional travel is required. The office hours are typically 8:30 a.m. to 5:00 p.m.  Additional working hours may be required based on operational needs. 

 

ABOUT THE SOUTHERN DISTRICT OF OHIO:

 

The Southern District of Ohio covers a broad geographic area encompassing forty-eight urban and rural counties from an imaginary line just north of Columbus south to the Ohio River. The District is comprised of over 260 individuals including twenty-two Judicial Officers, Chambers Staff, the Clerk’s Office staff, the U.S. Probation Office’s staff and U.S. Pretrial Services Office’s staff; located in the Cincinnati, Columbus, and Dayton Courthouses.

  

DUTIES AND RESPONSIBILITIES:

  • Assist in the management and oversight of the day-to-day accounting and financial functions of the court. Maintain, reconcile, and analyze accounting records, including the cash receipts journal, registry funds and deposit funds, as well as subsidiary ledgers and other fiscal records.  Review and/or perform accounts payable and accounts receivable duties and have responsibility for the accuracy and accountability of monies received and disbursed by the court.  Prepare, update, examine, and analyze a variety of regular and non-standard reports as requested by any court unit, Administrative Office of the United States Courts, the Department of Treasury, financial institutions, or other organizations/agencies.  Design, develop, and maintain spreadsheet formats and programs for analyzing financial information for the court. 
  • Evaluate, maintain and implement, in coordination with the Chief Deputy Clerk and Financial Manager, a system of internal controls and documented procedural manuals for court financial processes.
  •  Assist in developing the annual spending plan, perform data analysis and monitor ongoing revisions throughout the year to ensure availability and proper accounting of funds.  Recommend and perform reprogramming actions to cover projected account shortfalls. 
  • Research and analyze financial and budget related questions, problems, trends, and areas for efficiency/improvement attributed to the data being developed.  Respond and/or prepare written correspondence. 
  • Perform reviews to ensure compliance with the Guide to Judiciary Policy, internal controls, and generally accepted accounting principles.  Ensure that appropriate internal controls for disbursement, transfer, recording, and reporting of monies are followed.  Review vouchers for payments related to expenses incurred by the court for appropriateness of payment.  Accept responsibility for files and documents related to the monetary aspects of case management.  Prepare documents to identify findings and develop written recommendations for changes. 
  • Oversee and assist in the development of financial support staff.  Coordinate any necessary training of both financial support staff and interdepartmental staff as to financial policies, procedures and internal controls, such as cashier/receipting, reconciliation/deposit, and travel. 
  • Assist in the management of the court’s financial management systems, including periodic updates to existing systems, implementation of new programs, and authorized user account creation and monitoring.
  •  Evaluate, maintain and implement, in coordination with the Chief Deputy Clerk and Financial Manager, a system of internal controls and documented procedural manuals for court financial processes. 
  • Other duties as required.

REQUIRED QUALIFICATIONS:

CL 27 level, at least two years of specialized experience, including at least one-year equivalent to work at the CL-26 level.

CL 28 level, at least two years of specialized experience, including at least one-year equivalent to work at the CL-27 level.

Position requires strong office and organizational skills; solid data entry and computer skills.  Progressively responsible administrative experience that provided knowledge of the rules, regulations, practices and principles of financial administration and/or accounting and involved the routine use of automated financial and accounting systems or other computer-based systems and applications such as word processing, spreadsheets or databases.

  • Ability to communicate financial information effectively (orally and in writing) with individuals and groups.   Ability to interact effectively with others, providing customer service and resolving difficulties while complying with regulations, rules and procedures. Ability to prepare financial reports in order to provide and exchange accurate and timely information with individuals within and outside the court.
  • Skill in the use of automated equipment including Microsoft Word, Excel and Power Point, cash register, spread sheet and database applications, as well as financial and accounting systems.
  •  The ability to maintain confidentiality is essential.

 SPECIALIZED EXPERIENCE:

Progressively responsible experience in at least one but preferably two or more of the functional areas of financial management and administration such as budgeting, accounting, auditing, or financial reporting that provided a knowledge of the rules, regulations and terminology of financial administration.

PREFERRED QUALIFICATIONS/COURT PREFERRED SKILLS:

 

In addition to the minimum qualifications, the following are highly preferred:  previous administrative experience within a finance unit within a federal court agency or other government entity; knowledge of judiciary automated systems, including JIFMS, CCAM and CM/ECF; and completion of a Bachelor’s degree in Accounting, Finance, Business or a related field from an accredited college or university. 

Benefits:

 

The United States District Court offers a generous benefits package to full-time permanent employees which include:

 

10 Paid Federal Holidays                                                         

Long-Term Care Insurance

13 Days Paid Vacation (per year for the first three years)           

Public Transit Subsidy Program

20 Days Paid Vacation (after three years)                                  

Credit Union Participation

26 Days Paid Vacation (after fifteen years)                                

Medical, Dental, Vision Coverage                                 

13 Days Paid Sick Leave                                                          Life Insurance                         

Thrift Savings Plan with matching funds (401k & Roth 401k style)

Participation in Federal Employees Retirement System (FERS-FRAE)               

Health, Dependent & Commuter Reimbursement Programs

 

Conditions of Employment:

 

Visit the U.S. Courts website for citizenship requirements www.uscourts.gov. Positions with the United States Courts are considered “at will” and are not subject to the employment regulations of competitive service. Positions in the Federal Judiciary are excepted service appointments, are considered “at will” and can be terminated with or without cause.

The applicant selected will be subject to an FBI background check and continued employment contingent upon favorable suitability determination. A negative finding from the background check may result in termination of employment.

Employees are subject to the Judicial Code of Conduct for Judicial Employees.

 

The applicant selected will be subject to an FBI background check and continued employment contingent upon favorable suitability determination. A negative finding from the background check may result in termination of employment.

 

All information provided by applicants is subject to verification. Applicants are advised that false statements or omission(s) of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment or dismissal after being employed.

 

The Federal Financial Management Reform Act requires direct deposit of federal wages.

 

Qualified applicants should upload their resumes at:

           

 

Christina Romano

Human Resources Manager

Email: districtcourt_vacancy@ohsd.uscourts.gov

 

 

 

 

 

Travel and relocation expenses will not be reimbursed.

The District reserves the right to amend or withdraw any announcement without written notice to applicants.  The District reserves the right to conduct interviews at any time prior to or after the closing date for receipt of applications. Only applicants selected to receive an interview will be notified by phone or e-mail.

 

The U.S. District Court is an Equal Opportunity Employer.

 

Skills required

Reconciliation
General Ledger
Financial Statements
Taxation
Accounting
Accounts Payable
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