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  • 100 North Tampa Street
    Tampa, FL 33602

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Litigation Docketing Specialist

Ogletree Deakins • Tampa, FL

Posted 11 days ago

Job Snapshot

Experience - At least 3 year(s)
Degree - 4 Year Degree
Legal Admin

Job Description

Our Tampa, FL office has the opportunity for an experienced Docketing Specialist to join the firm’s expanding Client Information Risk Services department. The Docketing Specialist is responsible for providing comprehensive litigation and non-litigation calendaring services to the firm, including calendaring for all assigned matters, adhering to firm calendaring procedures and processes for these matters, and facilitating firm compliance with firm calendaring policies and protocols to minimize risk of missed deadlines. Responsible for quality-checking of calendar reports.


Office Perks: The Ogletree Tampa office has an amazing culture of hard-working attorneys and staff that have fun and always put our clients first! Our Tampa team enjoys their Halloween parties, summer baseball games, chili cook-offs, casual jean Fridays, potlucks, and frequent office lunches throughout the year.

Successful job applicants will be able to perform these essential functions with or without reasonable accommodations.

  • Support a defined network of local and regional offices in calendaring functions by establishing calendar entries in the Firm’s calendaring database adhering to the Firm’s standards and procedures.

  • Research court rules, practice guides and laws regarding filing deadlines (e.g. discovery responses, responses to motions, pretrial deadlines, court appearances, depositions, etc.), as needed.

  • Maintain routine communications with attorneys, paralegals and practice assistants to ensure full understanding of each individual calendaring assignment.

  • Ensure all information provided is accurate and copies of Complaints and Charges, Scheduling Orders, etc. are attached to events in the docketing system for reference.

  • Create, review and distribute calendar and docket reports.

  • Ensure all reports are filed into the proper DMS workspace.

  • Provide guidance to lawyers, paralegals and administrative staff on understanding the content of Docketing reports.

  • Assist Docketing team members as back-up and to provide additional support, as needed.

  • Attend and participate in Docketing Group virtual meetings.

  • Actively interact and collaborate with team members to provide deliverables and service to the highest and sustainable level of quality and professionalism as defined by CIRS department and/or Firm standards.

  • Communicate routinely with the Firm Docketing Services Manager and/or Sr. Manager, Firm Docketing Services about emerging issues or circumstances involving the Docketing Group. Ensure issues are escalated timely.

  • Actively assist and support the Firm Docketing Services Manager and/or Sr. Manager, Firm Docketing Services in daily operations and functions.

  • Maintain awareness of trends, developments and new technologies impacting the Docketing Group.

  • Participate in CIRS and/or Firm project teams/task forces in various initiatives.

  • Assume additional duties and/or responsibilities, as requested.

Job Requirements

  • 3+ years of law firm docketing experience

  • Bachelor’s degree and/or paralegal certification preferred

  • Substantial experience computing calendar deadlines for state, federal and appellate courts.

  • Strong knowledge of litigation processes, court rules, and procedures, and comprehension of various jurisdictions and association rules, and litigation in general.

  • Strong verbal and written communication skills and able to effectively communicate and provide explanations to all levels of attorneys and staff in the Firm.

  • Ability to effectively handle multi-task assignments within the parameters of the job functions, and to perform in an environment of shifting turnaround deadlines.

  • Strong ability to take ownership and responsibility for projects or special assignments.

  • Solid initiative and independent judgment skills.

  • Reliable, dependable and able to work independently or as part of a team.

  • Excellent customer service orientation; positive and proactive manner; strong work ethic.

  • Familiarity with PACER and Electronic Court Filings (ECFs).

  • Experience with Aderant CompuLaw or other docketing systems preferred.

Please note, we are not working with outside recruiters for this position.


Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Sick Time, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.

Contact Information:

To apply for this position, please submit your application through the APPLY NOW button on the top of the page.  If you have any questions about this opportunity, please reach out to Sarah Haywood at [Click Here to Email Your Resumé]  with “Tampa Docketing Specialist” in the subject line.

To learn more about Ogletree Deakins and to keep up to date with all of our opportunities, follow us on Twitter @JobsAtOgletree and visit our LinkedIn Company Page.

Firm Overview:

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. The firm has 850 lawyers located in 53 offices across the United States, Canada, Europe and Mexico.  Ogletree Deakins has been named a “Law Firm of the Year” for eight consecutive years by U.S. News – Best Lawyers® “Best Law Firms”.  In 2019, the publication named Ogletree Deakins its “Law Firm of the Year” in the Employment Law category.  In addition to handling labor and employment law matters, the firm has thriving practices focused on business immigration, employee benefits, and workplace safety and health law. Ogletree Deakins represents a diverse range of clients, from small businesses to Fortune 50 companies.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.

Equal Opportunity Employer.

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