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Office Services Specialist

Staffmark • Century City, CA

Posted 9 days ago

Job Snapshot

Travel - None
Experience - 1 years
Degree - High School
$18.00 - $21.00/Hour
Legal, Banking - Financial Services
Customer Service, Facilities
Relocation - No

Job Description

The Office Services Specialist fulfills the onsite contractual obligations of a designated managed office services account. They lend support to a variety of daily operations that could include copy center, mailroom, hospitality and reception duties.

 Copy Center Responsibilities:

  • Operate high speed copiers, printers, and scanners to produce client requested projects while following all production SOPs.
  • Manage projects in a timely manner so production deadlines can be met
  • Prepare documents for copying and scanning
  • Setup digital files for printing
  • Manage project deadlines
  • Properly track all job totals so billing can be accurate
  • Quality control projects to ensure desired results
  • Communicate project issues with site supervisor so they can be handled appropriately
  • Maintain confidentiality of all client materials 

Mailroom Responsibilities:

  • Manage mail processing in a timely manner so delivery deadlines can be met
  • Responsible for delivering mail to appropriate recipients
  • Manage large volumes of incoming and outgoing mail daily

Reception/Hospitality Responsibilities:

  • Welcomes visitors and clients by greeting them, in person or on the telephone
  • Answer a multi-line phone system and direct calls as appropriate
  • Scheduling, preparing of conference rooms
  • Data entry
  • Stock supplies and maintain cleanliness in kitchens, conference rooms and other common areas

Job Requirements

  • High school diploma or equivalent and 1-2 years of experience in a customer service position
  • Possess strong time management, communication, attention to detail and critical thinking skills
  • Ability to operate desktop computer, scanner and other common office equipment including copiers, printers, etc
  • Basic math and computer knowledge
  • Proficiency in all Microsoft Office applications
  • Experience working in a law or financial firm preferred
  • Must be able to stand or sit for 6-7 hours a day and lift up to 50lbs
  • Strong organizational skills and dependability
  • Flexible work schedule

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