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Company Contact Info
- Downtown | Westside LA, CA
- Staffmark | Los Angeles
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Executive | Administrative Assistant
Staffmark • Downtown | Westside LA, CA
Posted 9 days ago
Staffmark is seeking experienced Executive/Administrative Assistants for our clients in
Downtown LA and West LA areas.
Government: County | City
Education: University | College
Health Care: University Medical Centers | Hospitals
The Administrative Assistant will provide a variety of advanced and confidential administrative duties and operational support to the Executives and Mid-Level Managers.
Responsibilities may include but are not limited to the following:
- Prepare agendas, business correspondence, memos & reports and transcribing notes
- Screen telephone calls, arrange conference calls, schedule meetings and maintain heavy calendar coordination
- Organize/Coordinate materials for meetings and event planning
- Book travel and hotel arrangements and complete expense reports
- Liaison with other departments as necessary in addition to the ability to maintain effective working relationships with all levels of management, faculty, and business associates
- Perform clerical duties such as faxing, scanning, retrieving, and organizing support documentation for event purchase orders and contracts
- Coordinate, complete, and submit weekly meeting notes as well as weekly, monthly and quarterly reports
- Special projects as assigned
- Minimum 3+ years Executive/Administrative Assistant experience in the entertainment, education, medical field:
- University | College
- Medical Center
- Must be proficient in MS Office; Word//Excel/Outlook/Powerpoint
- Experience with both PC & MAC operating systems
- Strong project management and coordination skills with the ability to complete assignments under limited supervision within short time frames
- Team player with the ability to multi-task and effectively prioritize assigned tasks
- Must demonstrate ability to prioritize tasks and information quickly, as well as be able to multi-task
- Ability to maintain confidentiality pertaining to correspondence, reports and complex documents
- Must have strong analytical skills, possess excellent verbal and written communication skills
- Bachelor degree or higher is preferred, although, may be substituted with appropriate work experience