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Company Contact Info

  • Downtown | Westside LA, CA
  • Staffmark | Los Angeles

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Executive | Administrative Assistant

Staffmark • Downtown | Westside LA, CA

Posted 9 days ago

Job Snapshot

Full-Time
Experience - 2 years
Degree - 4 Year Degree
$20.00 - $25.00/Hour
Accounting - Finance, Healthcare - Health Services, Education - Teaching - Administration
Admin - Clerical, Health Care, Education
Relocation - No

Job Description

Staffmark is seeking experienced Executive/Administrative Assistants for our clients in 
Downtown LA and West LA areas.

Government:  County | City
Education: University | College
Health Care: University Medical Centers | Hospitals

The Administrative Assistant will provide a variety of advanced and confidential administrative duties and operational support to the Executives and Mid-Level Managers.

Responsibilities may include but are not limited to the following:

  • Prepare agendas, business correspondence, memos & reports and transcribing notes
  • Screen telephone calls, arrange conference calls, schedule meetings and maintain heavy calendar coordination
  • Organize/Coordinate materials for meetings and event planning
  • Book travel and hotel arrangements and complete expense reports
  • Liaison with other departments as necessary in addition to the ability to maintain effective working relationships with all levels of management, faculty, and business associates
  • Perform clerical duties such as faxing, scanning, retrieving, and organizing support documentation for event purchase orders and contracts
  • Coordinate, complete, and submit weekly meeting notes as well as weekly, monthly and quarterly reports
  • Special projects as assigned
|

Job Requirements

 

  • Minimum 3+ years Executive/Administrative Assistant experience in the entertainment, education, medical field: 
      • Government 
      • University | College
      • Medical Center
  • Must be proficient in MS Office; Word//Excel/Outlook/Powerpoint
  • Experience with both PC & MAC operating systems 
  • Strong project management and coordination skills with the ability to complete assignments under limited supervision within short time frames
  • Team player with the ability to multi-task and effectively prioritize assigned tasks
  • Must demonstrate ability to prioritize tasks and information quickly, as well as be able to multi-task
  • Ability to maintain confidentiality pertaining to correspondence, reports and complex documents
  • Must have strong analytical skills, possess excellent verbal and written communication skills
  • Bachelor degree or higher is preferred, although, may be substituted with appropriate work experience

Job ID: EA|AA
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