Events and Training Coordinator

Job Description: Training and Events Coordinator

The New Jersey Association of Community Providers is an association with more than seventy member agencies that provide an array of home and community-based services to individuals with intellectual, developmental and other disabilities.

The Association is searching for a Training and Events Coordinator (F/T). This is a unique growth opportunity for the right candidate to succeed the Director of Administration and Events, who plans to step back into a reduced role within the next 6 - 8 months or so.

This position will be a hybrid position after initial onboarding, with a minimum of two designated days in the Ewing, NJ headquarters required.

Initially, the Training and Events Coordinator will have the following responsibilities:

Events:

Events include special and annual programs and conferences.

1. Responsible for planning and implementation of off-site events, such as STARS! Award, Heroes Recognition Event, and the Executive Forum as well as miscellaneous functions in varying degrees, such as the Board retreat.

● Responsibilities include development, as needed, coordination and implementation, and on-site event management.

● Obtain quotes, and review and approve contracts, BEOs, etc.

● Develop and send marketing materials to advertise events.

● Oversee the coordination and procurement of all event collaterals, including signage and printed materials, badges, advertising specialties, etc., as needed.

2. Where possible, modify events and programs to grow attendance and participation.

3. Support the Director of Administration and Events with the development and running of the NJACP Annual Conference.

4. Assist with the development of the NJACP annual advertisers, exhibitors, and sponsorship program to financially support all events (and educational programs, as needed).

5. Events will be evaluated based on budget lines.

Educational Services:

Educational services includes on- and off-site training, workshops, and, educational programs and services, including speakers at NJACP committee and membership meetings.

1. Coordinate (with CEO and Director of Government Affairs) speakers for the monthly membership meetings.

2. Plan and implementation of all training, and workshops, including:

● Assisting with program development;

● Locating and contracting speakers/trainers;

● Developing and sending marketing materials to advertise events;

● Compiling and procuring training materials; and

● When necessary, obtaining estimates and reviewing contracts for off-site workshops.

3. Help develop virtual and in-person educational programs and workshops of interest to membership.

4. Work on having educational programs becoming certified (by state or governmental offices), having CEU credentialing, etc. to boost attendance and value.

5. Scheduling of virtual, hybrid, and onsite meetings, training, etc., in coordination with the NJACP master calendar.

All NJACP Programs:

Manage the online event registration system (Cvent) for all “ticketed” (payment required) events and educational programs.

After initial onboarding, as training progresses, and competency is demonstrated, the following responsibilities (or others not outlined below) could be added:

Events:

1. Develop, coordinate, and run the NJACP Annual Conference.

2. Develop the NJACP annual advertisers, exhibitors, and sponsorship program to financially support all events (and educational programs, as needed).

Experience and Qualifications Needed

The successful candidate will possess the following skills and experience:

● Attention to detail.

● Exceptional organizational skills.

● Ability to handle multiple priorities simultaneously.

● Able to easily adapt to emergency, changing, or unforeseen circumstances.

● Must be able to think outside the box.

● Self-motivated.

● Ability to navigate the dynamics of a small office environment.

● Driven to succeed: ensure goals and objectives are met or exceeded.

● Comfortable negotiating agreements.

● Ability to successfully and professionally represent the organization to members, prospective members, and the community at large.

● Ability to work individually, as part of a team, and comfortable leading a group of volunteers.

● Advanced computer skills in Microsoft Office Suite, especially Word, PowerPoint, Excel, and Outlook.

● Experience with event software; experience in Cvent, including Attendee Hub and On Arrival experience a plus.

● Experience working or volunteering with nonprofits a must.

● Degree in Hospitality/Tourism, Communications, Events management, Public Relations, Marketing or a relevant field is a plus, but not required.

● At least 3 years (w/degree) or 5 years (w/o degree) working in the hospitality & tourism, events, corporate training/education or related field.

● Development or fundraising experience a plus.

Along with a resume, interested candidates should forward:

● Cover letter with specific minimum salary requirements

● Answers to the following questions:

◦ Favorite quote and reason

◦ Favorite podcast or blog you follow, or favorite genre of books, television series, or movies, and why

Applications that are missing any of these components will not be reviewed or considered.