Administrative Assistant IV

Hybrid Work Schedule from the Portland Metro Area

Primary Job Purpose

The Administrative Assistant IV provides administrative assistance and secretarial support to executives/management at pay levels 23 through 28 and pay level 99. The position may also provide support to executives/management at pay levels above 28.

General Functions and Outcomes

May perform any or all of the following duties:

Provides administrative assistance/secretarial support (most of which will be complex and/or of a confidential nature) including typing, transcribing, proofreading and editing of routine and non-routine correspondence, reports and memoranda; screening telephone calls and visitors and providing assistance or resolving inquiries where possible; follow-up; filing; scheduling appointments; opening, sorting, prioritizing and responding to mail; ordering supplies.

Records and distributes minutes of meetings.

Maintains records of expenses and compiles expense reports.

Assists in preparation of or prepares budget and related records.

Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements.

Composes and/or initiates correspondence, memoranda and reports.

Works on special projects, including meetings or conferences, activities, events, mailings, presentations, reports -- some requiring research and compilation of data. May coordinate work and completion of some projects..

Provides backup to other administrative assistants or staff as needed.

Minimum Requirements

Secretarial certificate or equivalent

5 plus years increasingly responsible administrative assistant/secretarial experience (preferably includes 2 years to executive level management) or an equivalent combination of education and experience

Proficiency in Microsoft software applications: Word, Excel, PowerPoint

Strong interpersonal skills

Excellent business English and grammar skills

Basic math

Ability to make sound independent decisions and use own initiative

Understanding of corporate organization and structure

Work Environment
Duties are performed primarily in an office environment.
Some travel may be required.