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Safety Administrative Assistant at

Safety Administrative Assistant

Deer Park, TX (Onsite) Full-Time

Pro-Vac is looking for an experienced a Safety Administrative to join our phenomenal team in Deer Park, TX. 


Pro-Vac is focused on growing a team that supports the long-term commitment of our services to general contractors, facility owners, utility companies, municipalities, and government agencies. We have proudly served Washington, Oregon, and Idaho for over 30 years, and are known for the great care we take with clients and employees alike. We are continuing to grow as well, with our recent acquisition we now have offices in Colorado, Texas, Oklahoma, and Kansas.

Our organization of 450+ employees is continuously growing offering our employees great career and personal development opportunities. As a service provider, we know how important it is to have the RIGHT people in the RIGHT positions.


The Safety Admin Assistant is primarily responsible to keep all health and safety data and systems updated, as well as updating online pre-qualification sites.  The Safety Admin Assistant also assists with the Safety & HR Department by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, and generally being a helpful and positive presence in the workplace. 


An average annual salary of $38,000-45,000 (includes base rate, and OT)

Paid Time Off (PTO)

Medical/Dental/Vision/Life/LTD Insurance benefits

Flexible Spending Account (FSA)

401(k) with a company match

The opportunity to be a part of a great team!


  • Excellent multi-tasking, organization, and time management skills.
  • Self-motivated, proactive, and results oriented.
  • Excellent interpersonal skills and team player.
  • Strong communication skills, both oral and written.
  • Ability to handle high level of confidential information.
  • MS Office (Word, Excel, PowerPoint) and Outlook.


  • Collect and review training documents to ensure compliance.  
  • Coordinate training and renewal of OQs and online site-specific training (BNSF, Amtrak, eRailSafe, etc.) and update training profiles in KPA Safety Software.
  • Damage reporting for State of Texas when required.
  • Manage pre-qualification and safety websites, such as ISNetworld, Avetta and MSDS Online.
  • Monitor drug screens and background screens and update Applicant Tracking system (
  • Create minutes and agenda for Safety and Engagement Committee (SEC) meetings.
  • Assist with Worker’s Compensation Claims and Vehicle Accident Insurance correspondence and claims management to update tracking sheets.


  • Minimum of one year of similar experience in a Safety environment preferred.
  • Solid work history and willingness to successfully function in a team environment.

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