The Administrative Assistant III performs a variety of administrative functions. This position reports to an administrator and provides assistance utilizing secretarial support skills to maintain departmental operation.
Essential Generic Job Functions (List in order of importance):
Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.
Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
Takes and/or transcribes minutes at meetings.
Reviews and distributes daily mail correspondence to appropriate personnel.
Orders office supplies and maintains inventory.
Maintains up-to-date departmental manuals and files.
May assist with compiling and developing the annual budget.
Meets both department and individual goals.
Lifts a minimum of 10lbs., pushes and pulls a minimum of 15lbs. and stands a minimum of 1 hour a day.
Adheres to the standards identified in the Medical Center’s Organizational Competencies.
Contacts: All HUMC personnel, visitors, and vendors.
High school diploma.
Strong skills in MS Office Applications.
Experience in health care or corporate sectors.
Minimum of 7 years of experience in the field or in a related area or related higher levels of education achieved.
Associate degree or higher.
Knowledge, Skills, Abilities:
This is a highly visible role, so business appearance is very important, communication skills, phone etiquette, multi-tasking, prioritizing, and coordinating calendars and requests are essential. Diplomacy, tact, and confidentiality are required, any experience with HMH systems, organization a plus.
- Telephone Consultations
- Field Administration
- Time Management
- Scheduling Appointments
- Preparing Spreadsheets