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Company Contact Info

  • Lyndhurst, NJ
  • VP Sales and GM

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Administrative Assistant

Hreshko Consulting Group Inc • Lyndhurst, NJ

Posted 8 days ago

Job Snapshot

Travel - None
Experience - At least 4 year(s)
Degree - 2 Year Degree
$50,000.00 - $60,000.00 /Year
$5,000.00 bonus
Outstanding Employee Benefits. . .
Energy - Utilities - Gas - Electric, HVAC, Manufacturing
Admin - Clerical, Customer Service, Sales
Relocation - No


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Job Description

Great Opportunity  -  Administrator of Sales Department

Full Time - Great Benefits - 401K - Medical - Dental and more

USA Headquarters - with Global Affiliates

This position provides administrative support to the Sales Department / team and facilitates the office coordination for multiple Construction / Engineering  projects.

You will be empowered to grow, take charge and to make an impact, and will be provided with excellent benefits and development opportunities.


  • Coordinate/facilitate contract close-out requirements.

  • Gather project documents such as submittals, O&M manuals, record and as built drawings and other documents as generated by the client during project management from company files , project manager and sales files and project books, compile electronic turnover documents and retain electronic copies upon completion.

  • Assure all documentation requested is received from subcontractors and/or suppliers for each ongoing project.

  • Gather close-out documents from subcontractors and prepare Engineering Turnover Packages.

  • Provide clerical/administrative support for project teams, including assisting with the distribution of required documents and correspondence, setting up and maintaining job starts/buy outs, and creating/maintaining master filing system.

  • Contract Administration: create, produce, and execute all meeting minutes, letters of intent and contracts, submittals, RFI’s (Request for Information), Purchase Orders, Drawings and Specifications, Punch lists.

  • Prepare monthly draw requests and invoices for approval by Sales Manager and submission to Accounting department.

  • Act as a liaison between Project Managers, Clients, and Subcontracto

Job Requirements

  • High School diploma (or equivalent). Associates Degree preferred
  • Ideal candidate will have 2+ years of experience in engineering sales team  management, commercial general contracting, or related field such as technical sales.
  • Ability to handle multiple projects and support multiple employees’ administrative needs with minimum supervision is essential
  • Strong verbal and written communication skills
  • Extreme attention to detail
  • Superior accuracy and proficiency in accounting processes
  • Ability to work effectively under pressure and meet monthly deadlines
  • Proficient in Project Management software including MS Office, MS Excel, MS Word
  • Prolog Manager or Prolog Converge knowledge is preferred but not required.
  • Fundamental experience using databases.
Job ID: Sales Admin
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