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Hedge Fund Receptionist/Administrative Assistant

Gravity Search LLC Greenwich Full-Time
$40,000.00 - $50,000.00 / year
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A global investment firm is looking for a Receptionist/Administrative Assistant to join their team.  The company is extremely successful (over 15 years in existence), professional and growing.  

The responsibilities for the Receptionist/Administrative Assistant include:
  • Manage the CT conference room schedule
  • Maintain and organize meeting spaces 
  • Manage catering orders, print meeting materials, and partner with IT to facilitate meeting setup
  • Receive and distribute mail, faxes, parcel and messenger deliveries; prepare and facilitate all outgoing mail, messenger and other delivery services
  • Help with lunch orders and guide lunch deliveries; provide communications to team members
  • Partner with the facilities team members to maintain kitchen areas and replenish stock as needed
  • Update various procedural manuals and employee reference lists
  • Answer and direct all incoming calls and provide phone coverage for the NY office receptionist and assistants as needed; take accurate and detailed messages 
  • Greet and assist guests promptly and in a warm yet professional manner; prepare daily guest list for security
  • Listen to guests and employees carefully to provide accurate information and act without delay
  • Greet vendors and assist or direct them
  • Assist with organizing firm-wide (internal and external) special events 


The skills/requirements for the Receptionist/Administrative Assistant are:

  •  Bachelor's Degree
  • Strong Outlook skills with a knowledge of Microsoft Word, Excel and PowerPoint
  • Demonstrated customer service orientation and strong organizational skills
  • Some experience in an office environment 
  • Excellent written and verbal communications skills
  • Personable, confident and professional in presenting oneself
  • Extremely organized and meticulous about detail and accuracy; focused on delivering the highest quality work
  • Ability to function with a high level of patience, tact and diplomacy

Recommended skills

Attention To Detail
Microsoft Outlook
Social Skills
Microsoft Excel


Salary Details

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Hedge Fund Receptionist/Administrative Assistant
$40,000.00 - $50,000.00 / year
Estimated Salary: $70K
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