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Company Contact Info

  • 100 North LaSalle Street
    Chicago, IL 60602
  • Mack and Associates, LTD.
  • Phone: 3123680677

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Personal Assistant

Mack & Associates, Ltd • Chicago, IL

Posted 25 days ago

Job Snapshot

Experience - At least 3 year(s)
Degree - 4 Year Degree
$50,000.00 - $70,000.00 /Year
Hospitality, Other Great Industries
Admin - Clerical, Customer Service, Other


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Job Description

A hospitality group is looking for a Personal Assistant to support their CEO. The salary range for this role is $50-70k.

Responsibilities of the Personal Assistant:

  • Assist CEO to achieve his primary business goals including acquisition, development and operation of development properties. Increase the efficiency of CEO.
  • Plan, make and verify travel arrangements for airline, hotel and car reservations through an agent including all business and personal travel for CEO and his family.
  • Manage calendar: schedule all appointments, conference calls and send invitations to the appropriate people.
  • Manage, respond to and take the appropriate action with the CEO’s email. Filter email and create to-do lists.
  • Manage contacts: Update contacts in CEO’s list frequently and accurately. Ensure all contacts are syncing between electronic devices.
  • Pay routine bills for both business and personal.
  • Make dining reservations. Arrange, coordinate and manage special events, office parties, and holiday parties.
  • Run personal errands as needed. This includes shopping, dry cleaning, post office and any other personal tasks that will increase the efficiency of CEO.
  •  Manage personal correspondence to include holiday cards, gifts, birthday invites, thank you notes or other as required.
  • Manage routine maintenance and repairs for CEO’s residences. This includes arranging and managing service providers and supervising projects as needed.
  • Manage all online accounts and passwords.
  • Anticipate and execute and other professional or personal tasks as needed.

Job Requirements

Requirements of the Personal Assistant:

  • Bachelor’s degree required
  • Must have 3-5 years’ experience supporting an executive
  • Must be familiar with Chicago neighborhoods, restaurants, etc. 
  • Excellent writing skills required
  • Strong communication skills
  • Meticulous attention to detail
  • Ability to prioritize effectively and efficiently
Job ID: P-11
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