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  • Ellicott City, MD

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Administrative Assistant

Harbor Group Management • Ellicott City, MD

Posted 14 days ago

Job Snapshot

Full-Time
Experience - At least 2 year(s)
Degree - High School
Real Estate - Property Mgt, Hospitality, Hotel - Resort
Admin - Clerical, Real Estate, Customer Service
75+

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Job Description

Harbor Group Management Company is a growing real estate investment/property management company headquartered in Norfolk, Virginia with over $ 4 billion in assets in commercial, multifamily residential, retail, hotel and industrial properties throughout the United States and abroad.  

Harbor Group is currently looking for an Administrative Assistant who will work at our Howard Crossing property. 

Key Responsibilities:

  • Interact with building tenants, contractors, vendors and staff via phone, email and in person
  • Interface with tenants through building request system

  • Perform general secretarial and office functions utilizing Word and Excel to develop documents, letters and forms, maintain and update spreadsheets
  • Maintain files, inventory and office equipment
  • Process mail, UPS, FedEx
  • Schedule appointments, site visits, parking  and conference rooms           
  • Coordinate tenant appreciation events and create tenant newsletters
  • Support accounting  by coding invoices, data input and preparing backup
  • Coordinate construction scheduling and tenant moves
  • Maintain tenant databases and track insurance requirements



Job Requirements

Job Requirements

Qualifications:

  • Professional attitude and appearance and superior customer service skills
  • Outstanding verbal and written communication and ability to handle multiple projects at one time
  • Strong attention to detail and proficiency with Microsoft Office Suite (Word, Excel, Outlook)



Education:


Required:            High school diploma or general education degree (GED)



Experience:


Required:            A minimum of 2 years experience in administrative assistant office support

                                   Strong communication skills

Preferred:          Experience or familiarity with Multifamily real estate                    

Certifications, Licenses, Registrations:


Required:            Valid Driver’s License






Job ID: Howard Crossing
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