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Executive Administrative Assistant

Neotecra, Inc. • Waltham, MA

Posted 4 days ago

Job Snapshot

Travel - None
Experience - 2 to 5 years
Energy - Utilities - Gas - Electric
Admin - Clerical


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Job Description


We are actively hiring for Admin Assistant at Waltham, MA.

If interested, please respond back with your updated word format resume. No C2C/C2H. This position is on W2 only for US Citizens/ Green Card/ EAD.

Job Title: Admin Assistant


Location: Waltham, MA


Duration: 7+ Months


Job Description:

  • Effectively and efficiently manage VP’s internal and external stakeholder engagements and demands through a complex calendar, travel logistics, numerous internal and external phone calls, and expense reports with multiple exchange rates, handling all details with competent expertise. 
  • Continuously monitor and manage VP’s multiple methods of communication through internal/external email, internal/external phone calls, and in-person inquiries. Assign where appropriate, prioritize, and track for follow-through enabling the VP to be more effective. 
  • Provide VP with well thought-out recommendations and appropriate courses of action after thoroughly analyzing the data and elements of an issue. 
  • Identify and evaluate opportunities to improve process, efficiency and ways to increase productivity by eliminating low/no value processes/activities while striving to maintain the highest quality at the lowest cost. 
  • Professionalism must be maintained at all times. Responsibility to enhance the company’s reputation when speaking on behalf of the VP whether internally or externally. 
  • Front office and first point of contact for VP. This includes owning customer inquiries/issues from their inception until resolved to the customer’s satisfaction. 

Job Requirements

Knowledge & Experience Required: 

  • Associates Degree and/or minimum of 5years of experience preferred. 
  • Strong working knowledge of SAP and Microsoft Word, Excel and PowerPoint required. 
  • Demonstrated ability to deal with ambiguity effectively under pressure, and rapidly acclimate to changing circumstances while maintaining sound judgment and common sense. 
  • Self-motivated and self-directed to work independently involving the VP only when necessary. 
  • Assemble and handle highly confidential and sensitive information with utmost discretion (e.g. C-Suite regulatory and customer issues; salary information; sensitive employee and HR matters, etc.). 
  • Possess strong interpersonal, oral and written communication skills necessary to effectively handle external and internal callers and C-Suite visitors for the VP. 
  • Comprehend, evaluate and succinctly explain information in a clear, candid and consistent manner.

If interested, please respond back with your updated word format resume or apply for this job for complete details.




Job ID: Neo_NG_AdAs(I)_3049
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