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Executive Administrative Assistant

Sanford Barrows Group LLC • Miami, FL

Posted 2 months ago

Job Snapshot

Full-Time
Experience - 5 to 10 years
Degree - 4 Year Degree
$50,000 - $90,000/Year
Other Great Industries
Admin - Clerical

Job Description

We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. to executive.

Responsibilities

    • Calendar management for Department Head and department (extensive)
    • Schedule complex meetings 
    • Coordinate all travel arrangements/reservations (extensive)
    • Compose and submit expense reports (extensive)
    • Compile information for reports, documents and proposals
    • Prepare materials and make arrangements for meetings/presentations
    • Answer phones and direct all incoming calls to appropriate party promptly and efficiently
    • Communicate and handle incoming and outgoing electronic communications 
    • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
    • May also assist with other related administrative duties as assigned by supervisor and act as backup to the receptionist as needed

Job Requirements

    • Minimum of five (5) years of relevant experience or an equivalent combination of education and experience that provides the required knowledge, skills and abilities; Bachelor's Degree preferred
    • Strong working knowledge of Microsoft Office Applications: Word, Excel, Outlook, PowerPoint
    • Excellent verbal and written communication skills
    • Excellent editing and proofreading skills
    • Exceptional interpersonal and communication skills
    • Impeccable organizational, time management and multi-tasking skills
    • Ability to maintain poise in a fast-paced environment and work well under stressful situations
    • Ability to work collectively with the administrative team
    • Must be able to demonstrate discretion in handling highly confidential information
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