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Company Contact Info

  • 1401 Greenleaf Avenue
    Elk Grove Village, IL 60007
  • Thomes Holguin
  • Phone: (847) 437-4488

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Invoicing Specialist


Posted 2 days ago

Job Snapshot

Travel - None
Experience - 3 to 12 years
Degree - High School
$17.00 - $22.00 /Hour
two bonuses per year and overtime
Defense - Aerospace
Admin - Clerical, Purchasing - Procurement


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Job Description

Position Overview: Process jobs through the invoicing, documentation, and receipting stages as well as handling follow up on open receivables and contested invoices.


Primary Job Responsibilities:

  • Processing, correcting, and sending out invoices for jobs
  • Sanitation and digital storage of job packets
  • Part of phone pool for answering main phone lines
  • Processing cash receipts (Checks, CC, and ACH)
  • Collecting and processing credit documents for new customers
  • Monitor customers on COD and update list of customers on credit hold
  • Research short pays, debits and skipped invoices and make required communication with customers
  • Assist customers with invoice copies, packing slips and certificates
  • Scanning and renaming of Accounting documents
  • Cross-train and provide backup to purchasing and various admin functions
  • Take part in applicable on-going training sessions and continuous process improvement programs and participate in periodic testing and performance evaluations.

Reporting: Position reports to the Office Manager but will interact regularly with the Controller, CFO and other Department Heads.


Hours:  Mon - Fri: 7:00 a.m. to 4:00 p.m. Some overtime may be required.

Pay$16-20/ hour depending on experience and qualifications.


  • Annual performance and compensation review, with eligibility for an annual bonus
  • MIL Inc. 401(k) plan with employer matching and profit sharing
  • Premium health insurance as well as supplemental vision and dental insurance plans  
  • Company paid and supplemental life insurance and AD&D
  • Company paid holidays and personal paid time-off accrual
  • Please do not hesitate to ask for additional details on any of our benefits & policies

Job Requirements

Qualifications and Requirements:

  • Individual must have a working knowledge of invoicing/receivables by means of an accounting degree or 3+ years of industrial billing experience.
  • Must be a detail-oriented, organized, self-starting individual with excellent communication and interpersonal skills; ability to analyze data and effectively use company standard computer applications.
  • Possess strong organizational skills with the ability to prioritize and handle multiple tasks simultaneously. Ability to complete work projects with speed and accuracy, often under pressure and/or short deadlines.
  • Must have solid working knowledge of Microsoft office products and some billing software.
  • Working knowledge of Bluestreak and Microsoft Dynamics GP are a plus
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