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Administrative Assistant

Summit, NJ

Posted 10 months ago

Job Snapshot

Admin - Clerical

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Job Description

 Job Title : Administrative Assistant - NJ

Duration : 11 month

Location : Summit, NJ - 07901

Job Description:

  • Provide administrative/coordination support for the global CQA & DSD department for day-to-day operations and individual projects as needed. Tasks may include but are not limited to:
  • Scanning and filing of documentation
  • Maintaining departmental supplies
  • Managing staff calendars, travel itineraries, and related activities
  • Preparing presentation materials
  • Assisting in preparation and distribution of key departmental documents e.g. e-mail announcements, GCP Audit Reports and related documentation
  • Planning and facilitation of departmental meetings to include scheduling, organizing, recording, and conference room management
  • Provide support of systems/activities which may include all or some of the following:
  • Audit and inspection management/reporting/tracking systems
  • Electronic learning management system(s)
  • Data Sharing and Disclosure systems
  • Global SOP Administration (GSA)
  • Departmental data analyses and metrics production
  • Complete ad hoc assignments/projects as directed by CQA-DSD Management

Job Requirements

Skills/Knowledge Required:

  • A business/administrative school graduate or equivalent in industry experience
  • Minimum 3 years administrative assistant experience
  • Preferred 2 years in the Pharmaceutical Industry
  • Strong interpersonal skills, team player and willing to work in an environment where individual initiative and accountability to the team are required
  • Solid organizational skills and attention to detail
  • Ability to prioritize and multi-task successfully in a fast-paced environment
  • Responds flexibly to shifting demands and changing priorities
  • Maintains high quality while meeting deadlines and commitments
  • Must be able to work with limited day-to-day supervision
  • Excellent written and oral communication skills

Strong computer skills—including:

  • Microsoft Word, Excel, PowerPoint, Outlook. Computer database skills (e.g. Access or other) preferred.
  • PowerPoint tasks may include creating presentation and training session slides from basic content.
  • MS Excel may include design & maintenance of trackers; and pivot tables.
  • The computer capabilities provide a foundation for activities that will be done in electronic systems/platforms (beyond Microsoft products) relative to reporting, analysis, etc.
  • Critical thinking applying foundational skills to new platforms—is essential.

Apply on-line for immediate consideration, please send your updated resume and contact info via
Contact: Rashmi M
Email: [Click Here to Email Your Resumé] | Phone: 732 272 0331

Job ID: 18-00144
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