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Administrative Assistant / Receptionist

A-Line Staffing Solutions • Utica, MI

Posted 9 days ago

Job Snapshot

Travel - None
Degree - High School
Employment - Recruiting - Staffing, Healthcare - Health Services, Telecommunications
Admin - Clerical, Customer Service, Entry Level
Relocation - No


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Job Description

Position Summary

A-Line Staffing Solutions has an exciting opening for the right candidate to assist our recruiting and operations teams. This position requires excellent attention to detail, strong written and verbal communication skills, and above-average computer skills. This is a full-time position that offers competitive pay, health benefits, and 401K.

Description of Duties

 Answer incoming calls and transfer them as appropriate

 Assist in monitoring multiple email feeds from client databases and provide updates within our internal system based on the information from these feeds

 Provide support in the creation and editing of job descriptions to be viewed by recruiters within our internal system; post job descriptions to our job board to be viewed by potential candidates

 Assist in uploading candidate’s files and pertinent information into client databases

 Analyze all job postings created by the staff by providing editing suggestions and best practices

 Manage all job postings being created daily by sending a job usage report to the staffing team

 Provide daily assistance to the Staffing Operations Facilitator and Director of Operations

 Perform outbound calls to field employees for various reminders

 Perform routine clerical duties including filing, photocopying, faxing, data entry, scheduling, and general administrative support

 Prepare conference room for meetings and interviews

 Greet visitors in a professional manner as they arrive to the office

 Provide assistance to the Human Resources and Operations teams

 Correspond via email and telephone with remote office employees

 Maintain multiple Excel spreadsheets with various data sets

 Maintain a positive working relationship with internal and external clients

 Performs other duties as assigned

Job Requirements

 PASSION: Looking for someone who is passionate about their work and motivated to get the job

 Typing speed of at least 50 wpm

 Demonstrated proficiency with MS Windows, Word, Outlook and Excel

 Must be dependable, flexible, and exhibit outstanding customer service and interpersonal communication skills.

 Well-organized with excellent attention to detail

 Strong written communication skills

 Excellent at multi-tasking and quickly switching gears (required)

 Demonstrated sense of urgency

 Ability to process a high volume of detailed work in a short time frame.

 Ability to handle sensitive and confidential personnel matters.

 Strong customer service orientation.

 Must possess the initiative to carry out tasks timely and accurately, be able to problem-solve and anticipate required tasks

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