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Company Contact Info

  • Charlotte, NC

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Administrative Assistant

Charlotte, NC

Posted 11 days ago

Job Snapshot

Full-Time
Experience - At least 5 year(s)
$0.00 - $42,000.00 /Year
Construction, Real Estate - Property Mgt, Other Great Industries
Admin - Clerical
66

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Job Description

Commercial Construction Company located in South Charlotte is seeking an Administrative Assistant to keep the office flowing and organized. Individual must be a self-starter and proactive.  Generous benefit package offered. 

  

Responsibilities of the Administrative Assistant:

  • Primary responsibility of the individual would be to work alongside Project Manager(s) to ensure successful, organized Document Control process for multiple, simultaneously-ongoing projects (~2-3)

  •  Will send out contracts and insurance documents to subcontractors

  • Follow up on a timely basis with subcontractors if the documents are not received.

  • Review contracts to see if the subcontractor added verbiage or eliminated verbiage - bring to Regional Manager for review

  • Check insurance coverage to verify the amount is the correct limits

  • Mail out final contracts after corrections are made

  • Follow up when pricing is requested from subcontractors - making sure all information is into Project Managers by deadline date

  • Send appropriate information regarding contracts to various departments at the corporate office

  • Maintain documents and information stored in cloud based system

  • Prepare documents, including PDF-conversion/editing of documents

  • Assist  Office Manager with organizing vendor appreciation events - once a quarter

  • Assist Office Manager with ordering office supplies, coffee, etc.

Job Requirements

Requirements of the Administrative Assistant:

  • Minimum of 5 years administrative experience preferred

  • Administrative experience in a commercial construction office preferred

  • Must be highly organized and have the ability to change direction quickly

  • Intermediate to advanced Word and Excel - formatting and filling in cells in Excel

  • Outgoing personality - a lot of interaction - Great customer service skills

Job ID: Administrative Assistant
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