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Company Contact Info

  • 100 North LaSalle Street
    Chicago, IL 60602
  • Mack and Associates, LTD.
  • Phone: 3123680677

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Executive Assistant

Chicago, IL

Posted 7 days ago

Job Snapshot

Full-Time
Experience - At least 2 year(s)
$50,000.00 - $60,000.00 /Year
Banking - Financial Services, Consulting, Other Great Industries
Admin - Clerical, Customer Service, Executive
75+

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Job Description

A wealth management group is looking for an Executive Assistant to support the CEO.

Responsibilities of the Executive Assistant:

  • Minimum personal assistance to CEO (including coordinating calendars, travel, personal office supplies, retrieving lunches, etc.)
  • General office duties (such as scanning, binding, mailing, copying, etc.)
  • Greet visitors and determining appropriate building access
  • Records management
  • Clerical and general office support to other executives and offices
  • Accounts payable, for numerous entities; prepare wires and checks for review and signature
  • Account reconciliations
  • Manage Expense Reporting for multiple entities and employees
  • Assist with tax document preparation and mailing
  • Assist in providing/executing yearly and quarterly reports and filings
  • Assist hedge fund operations team with certain manual duties, such as tracking, creating, maintaining and distributing collateral, reports and other information
  • Other duties, as assigned, to help the office run smoothly

Job Requirements

Requirements of the Executive Assistant:

  • Bachelor’s degree is preferred
  • Must have at least 2-4 years of administrative experience
  • Must be proficient in Microsoft Office Suite
  • Extremely detail oriented and professional
  • Basic accounting knowledge preferred
  • Ability to predict the needs of the CEO 
Job ID: P-10
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