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Company Contact Info

  • 100 North LaSalle Street
    Chicago, IL 60602
  • Mack and Associates, LTD.
  • Phone: 3123680677

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Office Coordinator

Mack & Associates, Ltd • Chicago, IL

Posted 9 days ago

Job Snapshot

Experience - At least 3 year(s)
Degree - 4 Year Degree
$45,000.00 - $65,000.00 /Year
Healthcare - Health Services, Other Great Industries
Admin - Clerical, Customer Service


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Job Description

A leading hospital group is looking for an Office Coordinator for the Division of Emergency Medicine. The ideal candidate is self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment. The coordinator will manage other sub-level employees and lead relevant administrative operations. The salary range for this role is $45-65k.

Responsibilities of the Office Coordinator:

  • Coordinate daily administrative support operations for the office, providing advanced administrative support to the Division Head
  • Provide expertise on the internal processes to ensure optimal Division productivity and customer service
  • Prepare, revise and distribute correspondence, forms, agendas, minutes, reports, and other documents as needed
  • Exercise independent judgment and initiative to solve complex administrative calls, issues and problems consistent with the objectives and policies of the Division
  • Independently manage complex calendar issues and handle all scheduling for Division Head
  • Organize meetings, committees, and events; manage meeting planning and staff support for workgroups and events as needed
  • Research and prepare reports, analysis, letters, and other material on a variety of topics as assigned
  • Prepare materials and reports for presentations, utilizing Power Point, Excel and other presentation applications, as requested
  • Lead administrative staff in daily operations triaging administrative requests and workflows to ensure completion
  • Assist in recruiting process; schedule interviews, faculty visits
  • Coordinate new hire onboarding, staff member role-changes, and exiting activities for departing staff members
  • Plan and coordinate personnel and facility space assignments
  • Prepare conference registration and travel materials

Job Requirements

Requirements of the Office Coordinator:

  • Bachelor’s degree required
  • Minimum of three years’ experience providing senior executive-level support in a university or healthcare environment highly preferred
  • Previous supervisory experience managing administrative personnel required
  • Advanced proficiency in Word, Excel, PowerPoint, Outlook and Adobe Acrobat
  • Proven experience developing and improving processes and workflows
  • Highly developed interpersonal skills, excellent written and oral communication skills
  • Strong organizational skills to include the ability to work efficiently with competing priorities and deadlines
  • Proven ability to handle sensitive situations and work with highly confidential information with excellence, tact and discretion
Job ID: P-28
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