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Payroll Coordinator

Wipro Limited Lincolnshire, IL Full-Time
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The Payroll Coordinator is responsible for all aspects of the contractor payroll process, including processing payroll through PCI’s system, performing quality control and reasonableness tests on payroll time entries, ensuring proper payroll taxes and government reporting is performed and administering benefits programs.   This individual will work closely with production and the staffing department to ensure that payroll is processed timely and accurately. 

Also responsible for:

·        Implementing and acting in accordance with Information Protection policies and procedures

·         Protecting assets from unauthorized access, disclosure, modification, destruction and interference

·         Reporting security events or potential events or other security risks to the Information Protection Committee

Responsibilities include but are not limited to the following:

% of Time

Primary Job Tasks



Contractor Payroll:

·         Perform quality and reasonableness checks on time entry data using available reports

·         Ensure appropriate individuals paid appropriate compensation by reviewing time entries reporting against production reports

·         Ensure compensation information is properly communicated to PCI for payment prior to established deadline

·         Ensure payroll taxes, workers compensation and other payroll related filings are remitted / completed on an as required basis

·         Prepare job cost allocation report upon completion of each payroll to ensure wages are properly allocated by client deal and role



Employee Personnel Administration:

·         Maintains all personnel files, new hire paperwork, sets up employees in payroll system etc.

·         Ensure compliance with company policies, procedures and employment laws

·         Assist Staffing Manager in on boarding of new associates and completing special projects or assigned miscellaneous tasks when necessary



Benefits Administration:

·         Co-Administer PCI Insurance offerings in conjunction with PCI

·         Administer Retirement Plan and 401K Plan Benefits. Submit all deposits, withdrawals, new entry paperwork and annual census

·         Enter employee 401k contributions into John Hancock website for transmittal; Maintain 401k contribution spreadsheet for Accountant

·         Administer Employee Health Insurance program; Report all new hire and employee updates and changes


Time Entry Systems Administration / Development:

·         Perform review of Time Entry system entries to ensure validity of information entered

·         Work with IT, HR and Finance in ongoing development of Time Entry systems to ensure accuracy, completeness, and efficiency of the payroll process

·         Prepare reports of time entry information as requested by Finance or Operations

·         Ensure training of associates on time entry system is completed



Miscellaneous Tasks:

·         Perform various office administrative tasks including facilitating client contract administration, vendor matters, employee relations events, etc.

·         All other duties as assigned by the Managing Director of Finance & Admin as well as Principals


Focus Points

·         Timeliness

·         Quality and Accuracy

·         Accountability

·         Management of payroll vendor

·         Frequent / proactive communication with associates regarding expectations for payment

·         Discretion and confidentiality


·         Number of issues requiring resolution upon completion of initial payroll

·         Associate satisfaction (feedback)

·         Accuracy of associate information in HR records upon review / audit

·         Cooperation and teamwork with other Business Units, superiors, direct and indirect reports

·         Timeliness and accuracy of job allocation report communicated to finance


work experience requirements

·         PC skills, MS Office with strong knowledge of and use with Word and Excel

·         1-3 Years of Payroll Experience

·         Knowledge of state/federal regulations and employment laws


education AND SKILLS requirements

·         Associates’ Degree, or prior work experience equivalent

·         Understanding of accounting and job costing

·         Excellent written and verbal communication skills

·         Strong analytical and problem solving abilities

·         Ability to work independently and efficiently with minimal supervision (self motivated)

·         Ability to work in fast paced environment

·         Ability to reconcile priorities and meet deadlines

·         Must demonstrate the highest use of discretion and confidentiality

Skills required

Income Tax
Federal Wage
Process Payroll
Payroll Systems


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Payroll Coordinator
Estimated Salary: $78K
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