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Administrative Assistant

McLean Full-Time
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Client Position Title: Administrative Assistant III

Position Number: 322466

Location: McLean, VA

Desired Skill Set:

Calendar Management, Travel Arrangements, Executive assistant

Position Description:

**C2C is not available**
**Only U.S. Citizens and those authorized to work in the U.S. can be considered as W2 candidates.**
Client: Fortune 500 Company
Job Title: Administrative Assistant III
Duration: 6 months
Start Date: 9/16/19
Location: McLean, VA

This Fortune 500 company is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 3-4 leaders in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.

In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives’ complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.

Responsibilities:
Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
Coordinate travel arrangements and create expense reports in a timely manner using company proprietary systems
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
Prepare professional business communication documents including memos, letters, and emails
Build and maintain good business relationships with executives and administrative staff across the organizations
Participation in general administrative duties (copying and faxing), distributing mail, ad-hoc projects, committees and/or group events
Promote a fun and team-oriented work environment

At this company, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then this company is eager to talk to you.

Basic Qualifications:
High School Diploma, GED or equivalent certification, or military experience
At least 2 years of Administrative experience
At least 2 years of experience in Google Suite (Gmail, Google Docs, Google Sheets, Google Calendar) or Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)


Preferred Qualifications:
Prior financial institute experience preferred
Associates Degree
5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
3+ years of Outlook calendar management supporting multiple executives
1+ year of meeting and event planning experience
Experience in Google Suite
Experience setting up video conference and Zoom technology for meeting users
Experience planning ahead and managing time effectively
Excellent written and verbal communications
Excellent organizational skills





Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.)


Basic Qualifications:
High School Diploma, GED or equivalent certification, or military experience
At least 2 years of Administrative experience
At least 2 years of experience in Google Suite (Gmail, Google Docs, Google Sheets, Google Calendar) or Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) 



Recommended skills

Adaptability
Team Working
Hardworking And Dedicated
Self Motivation
Multitasking
Social Skills

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Administrative Assistant
Estimated Salary: $65K
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