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Executive Assistant

Indianapolis Full-Time
$18.00 - $22.00 / hour
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  • Research and prepare legal documents in response to subpoenas, interrogatories, complaints, depositions, public records requests, and briefs.  Maintain litigation, contract, tort claim, public records and various other databases and spreadsheets.  Respond to General Counsel and all levels of management on case status.    
  • Responsible for processing and routing all contracts through the Legal Department and following up with attorneys as necessary.  Acts as an administrator of contract/document management database.  Acts as a liaison between departments, vendors and hospital administration by assisting in obtaining signatures, changes to contracts, and assisting in resolving any problems with contracts.  Responsible for maintaining and archiving all historical contract data and providing copies of contracts upon request.
  • Assist Privacy Officer on managing and processing Business Associate Agreements, Memorandums of Understanding, and Confidentiality Agreements.
  • Assist Assistant General Counsel and other paralegals on the management of Fleet accidents and processing of claims.  Prepares Settlement and assists attorneys in preparation, engagement of, and resolution of claims.  Responsible for the management of the insurance payments from Trust Fund and its database. 
  • Assist Privacy Officer on HIPAA issues, annual training, and audits.  Responsible for maintenance of HIPAA database related to resolution of HIPAA issues and audits.  
  • Responsible for answering questions from internal and external customers on housing and environmental issues as necessary.
  • Transcribe meeting minutes monthly meetings.
  • Provide calendar management, including scheduling meetings and travel arrangements for attorneys, and various administrative tasks for the Legal Department.
  • Assist General Counsel with fiscal operations and management of the Legal Department.
  • Receive and route all telephone calls received in the Legal Department.
  • Willing to provide similar duties to other departments when needed or requested.
  • All other assigned duties.


  • General knowledge of contracts
  • Knowledge of and minimum of 3 years’ experience in public health, public health law, health law and environmental law preferred
  • B.S. or B.A. required or minimum of 7 years of related, professional experience
  • Experience with business, hospital administration and management contracts preferred
  • Ability to coordinate/communicate effectively
  • Ability to multi-task
  • Ability to work independently
  • Ability to develop and maintain effective interpersonal relationships, particularly with executive administration, outside corporations/organizations, legal counsel and state and federal administrations
  • A Valid Indiana Driver’s license Strong customer service and communication skills
  • Insurance litigation background desired


  • Must be confident
  • Must be able to do a fillable PDF
  • Advanced knowledge of public health, emergency preparedness and environmental law
  • Proficient in the following computer programs:  Microsoft Word, Excel, PowerPoint, LexisNexis, Outlook/iNotes, SAP, Ariba, JUSTUS
  • Ability to work quickly and efficiently in a faced- paced environment
  • Ability to work independently and with a group
  • Ability to multi-task and prioritize various work functions effectively

Skills required

Time Management
Arrange Meeting
Problem Solving
Decision Making
Clerical Works


Salary Details

Based on Job Title, Location and Skills
Below Avg. Average Above Avg.

Career Path

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Executive Assistant
$18.00 - $22.00 / hour
Estimated Salary: $110K
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