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  • Irvine, CA 92606

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Project Support Assistant

Grafton Staffing Companies • Irvine, CA

Posted 1 month ago

Job Snapshot

Full-Time
Energy - Utilities - Gas - Electric
Admin - Clerical

Job Description

To provide clerical and project administrative support performing routine activities under general supervision and within defined procedures. May have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Responsibilities:
• Completes simple paper filing activities. • Receives and distributes mail. • Faxes documents. • Copies documents. • Prepares files for archiving. • Distributes documents. • Performs scanning and electronic filing. • Answers phones. • Greets and directs visitors. • Assembles documents (reproduction and collation). • Performs basic word processing and data entry. • Maintains simple spreadsheets. • Orders office supplies. • Maintains project calendar. • Arranges project-related meetings, travel and/or events. • Generates or distributes ad hoc reports using various business systems and databases to internal project team. • Generates simple documents, such as letters and memos. • May maintain personal calendar for project manager. • May route and track invoices. • Performs other general clerical duties as needed. • Creates expense reports for project team members. • Is coordinator of project communications. • Individual contributor with no subordinates.

Job Requirements

Minimum Qualifications:
Basic word processing and spreadsheet skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Preferred Job Qualifications:
2+ years relevant experience preferred. High School Diploma or equivalent preferred. Preferred Competencies: • Basic MS Word skills • Basic MS Excel and PowerPoint skills • Basic MS Outlook skills • Spelling and grammar skills • Concentration and cognitive skills • Initiative • Interpersonal skills • Attention to detail and reading comprehension • Communication skills, including verbal and written skills • Customer focus • Ethics and values • Integrity and trust • Ability to make decisions • Problem-solving ability • Expense Reporting Systems (Creating) • Time Reporting Systems • Time Reporting Policies & Procedures • PeopleSoft and Blueprint Basic Users • Telephony and Webconferencing • Electronic Repository Systems • Travel Systems • Financial Information Systems/Business Reporting System
 

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