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Billing Specialist

Newark Full-Time
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We are working with a international law firm located in New Jersey. They are looking to add a Billing Specialist to their Finance team.

· Generate and distribute monthly proformas
· Communicate with assigned billing attorneys, secretaries and clients regarding billing inquiries and protocols; Attend    monthly meetings with partners regarding billing issues
· Regularly update and maintain client/matter records including addresses, billing instructions, billing templates and       timecard formats; change billing frequency
· Prepare, modify and finalize invoices in the format outlined by the client or billing attorney
· Set up multi-payers and fixed fee matters
· Submit invoices electronically to their respective websites; verify compliance and acceptance of e-bills
· Submit budgets, accruals, timekeepers and rates for approval to various e-sites
· Maintain firm timekeeper and client exception rates
· Setup e-bills in DTE including mapping of task codes and authorized timekeepers
· Setup e-bills for client or vendor including mapping matters, obtaining client case/claim numbers, submitting and     maintaining timekeeper rate approvals
· Provide e-bill invoice submission troubleshooting and edit LEDES file format as necessary
· Provide Crystal and Custom Billing reports as requested by attorney
· Respond to attorney inquiries regarding bills and provide payment history
· Assist in special billing projects as requested by Billing Manager
· Provide spreadsheet of billing histories and matter claim information for clients as requested
· Assist other billing specialists with overflow work
· Assist in additional billing related projects as they arise

· 5-8 years of Billing Specialist experience; law firm experience preferred
· Proficiency in e-billing programs and websites
· Ability to multi-task and handle multiple priorities
· Advanced Excel skills
· Elite Enterprise 3.9 or other related Legal software programs
· MS Outlook
· Word for Window
· Excel
· Crystal Report Writer
· Knowledge of various e-sites including Sharedoc, Tymetrix 360, CT Tymetrix, Allegient, Litigation Advisor, DataCert,     LawTrac, Counsellink Serengeti, Smart Invoice, Legal Exchange, Legal Precision, Pace, Legal Cost (Sims)

Skills required

Customer Service
Maintain Indexed Record
Billing Systems


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Billing Specialist
Estimated Salary: $44K
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