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General Affairs Specialist

Mobis Alabama LLC Montgomery Full-Time
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Department/WG:  General Affairs

Reports To:           General Affairs Manager

FLSA Status:          Non-Exempt

Summary

As a member of the General Affairs Working Group and the Human Resources Division, the Specialist is responsible for processing travel and expense invoices, coordination of annual recurring events, departmental accounts payable, monthly reports including profit plan improvement, Key Performance Indicators (KPI), and Staffing statistics, asset management, team wear and Team Member anniversary gifts.

Essential Functions

§  Assists in developing annual MBO goals and objectives, develops action plans to ensure timely results

§  Processes travel and expense invoices for the General Affairs department

§  Assists the General Affairs Departments in planning and implementing new and recurring events

§  Writes and submits monthly profit plan results, KPI, and staffing reports

§  Participates in annual business planning, submits requests for annual travel budget expenses and monitors spending through use of SAP systems

§  Administers the department’s asset management and annual inventory program

§  Administers the Mobis Alabama Team Wear Program

§  Oversees the General Affairs Orientation program, making sure it is updated and accurate

§  Creates forms and spreadsheets for tracking to maintain expense database

§  Prepares analyzed invoice database documents utilizing word processing to create tables, charts and memoranda

§  Prepares purchase requisitions, check requests, expense reports and other approval requests for appropriate signatures

§  Performs other related duties as required and assigned by General Affairs Department Head

Supervisory Responsibilities:   No 

Basic Qualifications

Required Education & Experience:

§  Associates Degree in Business Administration, Business Management or related field

§  One (1) or more years of experience in writing departmental activity results reports

§  One (1) or more years of experience in managing annual company events

Required Knowledge, Skills, & Abilities:

§  Ability to develop and implement Team Member involvement activities and events

§  Must be goal oriented, customer focused, and results driven

§  Proven interpersonal, communication, and time management skills

§  Proven experience with Microsoft Word, Excel, and PowerPoint

§  Must be able to audit invoices to ensure compliance with established contracts

§  Must be able to manage multiple tasks simultaneously and meet prescribed deadlines

§  Proven ability to communicate verbally and in writing

§  Proven ability to use good business judgement and to make sound and timely decisions

§  Ability to maintain confidentiality.

§  Demonstrated ability to work effectively in a diverse workforce

§  Flexibility to work in multi-lingual environment

§  Proven ability to work independently, when needed; and manage multiple projects.

Preferred Education & Experience:

§  Bachelor’s Degree in Business Management or Business Administration

§  Knowledge of Human Resources Information Systems, SAP preferred

§  Departmental budgeting experience

§  Previous experience in a fast paced industrial manufacturing environment

Licenses and Registrations:  None required

Working Conditions

Office setting

Some walking within and between buildings

Skills required

Articles
Datasheets
Editing
Copy Editing
Journalism
Writing
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From its beginnings under the name of Hyundai Precision Industry in 1977, MOBIS went on to become the world’s top container producer. After turning its focus to the automobile sector, in the 1990s MOBIS produced recreational vehicles like the Galloper and Santamo to create the “Galloper Legend”.

Going through the financial crisis in the late 1990s, MOBIS redesigned itself as an auto parts specialist.

Hyundai Precision started to produce and supply chassis modules for Hyundai Motor and took the after-sales service parts businesses from both Hyundai and Kia motors in late 1999, and the company was renamed as MOBIS, kicking off the new millennium. 2000 was the year that MOBIS not only changed its name, but also became the biggest automotive parts company in charge of after-sales service parts distribution, auto parts export and module manufacturing.

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