Icon hamburger
What job do you want?
Apply to this job.
Think you're the perfect candidate?
Apply Now

You’re being taken to an external site to apply.

Enter your email below to receive job recommendations for similar positions.

Executive Assistant

Confidential NEWPORT BEACH Full-Time
Apply Now

Our company is a well-established premier insurance firm and is one of the most reputable in the industry.


Our company is currently seeking a motivated and detail oriented individual to take on the Executive Assistant position. This individual will report directly to the CEO


  • Efficiently manage a broad variety of administrative tasks; including, an active calendar of appointments, compiling documents as requested for meetings, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas
  • Research, prioritize, and follow up on incoming issues and concerns addressed to executive, and determine appropriate course of action
  • Work closely and effectively to keep executive well informed of upcoming commitments and responsibilities
  • Successfully complete critical aspects of deliverables with a hands-on approach, such as, drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the executive's responsibilities
  • Prioritize conflicting needs; handle matters proactively, and follow-through on projects to successful completion, often with deadline pressures
  • Provides a smooth communication between executive management and internal departments, demonstrating leadership, trust, and support with the company
  • The position requires a high level of professionalism, confidentiality, capability to perform work with multiple leaders, with multiple and potentially conflicting timelines, occasional flexibility in work hours, poise, and the ability to articulate the initiatives clearly and concisely. 
  • Manage interaction with insurance underwriters, carrier reps, advisors and clients.
  • Excel at providing high quality customer service in a fast-paced environment.


·         Ability to exercise good judgment in a professional atmosphere, with strong written and verbal communication, administrative, and organizational skills.

·         Superior attention to detail

·         Ability to work independently and take initiative to identify priorities and manage workload accordingly 

·         Ability to work as a part of a team

·         Demonstrate knowledge of MS Office products to include Excel, Outlook, PowerPoint, Word 

·         Ability to learn and train on our case tracking software as well as other software products as needed.

·         Strong analytical skills with the ability to summarize key information clearly and concisely 

·         Strong oral and written communications skills to effectively communicate with staff, senior management and external constituents 


·         Bachelor’s or Associate’s degree, or equivalent

·         3+ years customer service and/or administrative experience

  • Life Insurance Industry background – highly preferred, but will consider other candidates with strong experience and background

This is a full-time position, Monday – Friday from 8:00 am – 5:00 pm. Our firm is growing, and this position will offer successful candidates the opportunity to take on greater responsibility. Compensation dependent upon prior work experience and skill level. For consideration, please respond with resume and cover letter. Local candidates only please.


Recommended skills

Attention To Detail
Professional Attitude
Decision Making
Verbal Communication


Salary Estimator

Based on Job Title, Location and Skills
Below Avg. Average Above Avg.

Career Path

See the next step in your career
Executive Assistant
Estimated Salary: $100K
Apply to this job.
Think you're the perfect candidate?
Apply Now

Help us improve CareerBuilder by providing feedback about this job: Report this job

Report this Job

Once a job has been reported, we will investigate it further. If you require a response, submit your question or concern to our Trust and Site Security Team


For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.

By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.