The duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels. This candidate must be driven by a first class goal to make a substantial and valuable impact to the organization. The successful candidate will possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization. This individual will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen.

• Responsibilities:
• Provide high level administrative support to one or more executives.
• Conserve executive’s time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority while using caution in dispensing information
• Coordination and logistics of both internal and external meetings, participate in staff meetings, maintain agenda items and minutes and follow up on action items as necessary.
• Arrange and coordinate complicated domestic and international travel
• Organize aspects for offsite conferences and external events; including catering and transportation
• Expense Management – Processing invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Subject matter expert for policies and procedures
• Assist with staff onboarding and off boarding which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain current organizational charts and Executives’ Biographies
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations including printing and binding for client meetings
• Work cooperatively with the administrative assistant team, in positive partnership to support / back up each other smoothly
• Lead and coordinate ad hoc projects as requested
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