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Construction Project Coordinator

The Hill Group Franklin Park Full-Time
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The Project Coordinator is responsible for providing overall administrative support to the Senior Project Engineers, Project Engineers, Project Managers, and Project Field Foreman as needed. The Project Coordinator liaises closely with the Project Team to assist in the achievement of the project goals and objectives.

Key Responsibilities:

 Provide diversified and administrative support functions including, but not limited to:

 Answer, screen and direct telephone calls; take messages, provide information with discretion or redirect calls as appropriate

 Meet and greet visitors and direct them to right person

 Schedule and maintain calendar of appointments, meetings, and travel itineraries for project personnel

 Data entry, scanning, photocopying, filings, etc.

 Run miscellaneous errands as necessary, including lunches, supplies, etc.

 Maintain a clean, efficient and functional office environment

 Provide assistance in Project Bidding & Preconstruction activities including, but not limited to:

 Procure, organize, and maintain current project bid documents

 Data entry for bid tracking and monthly bid projections

 Assist with the production of pre-qualification documents as needed

 Coordinate distribution of documents and drawings from Print Services to project team

 Manage meeting minutes, agendas, and action items

 Organizing and soliciting Vendor pricing requests

 Organizing and soliciting Subcontractor pricing requests

 Client/Vendor customer service, including tracking bid requests and bid submissions

 Assist in material/equipment take-offs and data entry into estimating spreadsheets

 Provide assistance in Project Construction activities including, but not limited to:

 Organize, and maintain current project construction & fabrication documents

 Assist in putting together equipment and materials submittal books, prefabrication books, Forman information packets, Operation and Maintenance Manuals, etc.

 Data entry into Penta Accounting software including but not limited to: purchase orders, subcontracts, job information, and forecasting.

 Manage meeting minutes, agendas, and action items

 Assist with the project review process and monthly data tracking

 Assist with CCIP enrollment information for Hill and its Subcontractors

 Assist in change order document comparison, material/equipment take-offs and data entry into estimating spreadsheets

 Perform other duties as assigned

 Assist with overflow work from other departments

Experience and Qualifications:

  High school diploma or general education degree (GED) required, Associates degree preferred

  Minimum of three years relevant experience

  Proficiency in all Microsoft Office Suite (Word, Excel, Outlook and PowerPoint); experience in PENTA a plus

Other Qualifications:

  Requires an ability to work effectively and efficiently under pressure and adjust to changing situations

  Requires great attention to detail, accuracy, an ability to prioritize and multi-task

  Requires the ability to comprehend and interpret business correspondence

  Must have excellent written and verbal communication skills

  Must have excellent interpersonal and customer services skills, and maintain a positive attitude while dealing professionally with co-workers, colleagues and all other Hill personnel

  Must be able to work independently with limited supervision while still being a team player; also requires an initiative to learn

  Must be able to be trusted with confidential information

  Must be dependable, organized and self-motivated

Recommended skills

Business Correspondence
Attention To Detail
Taking Meeting Minutes


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Construction Project Coordinator
Estimated Salary: $100K
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