We are currently recruiting for a Legal Project Coordinator for the Milwaukee office to be responsible for daily organizational and project tasks assigned by the practice group and/or Senior Manager, Legal Project Management with the goal of providing exceptional client service both internally and externally. Given the nature of the role, it is critical that the candidate have a minimum of three years in a law firm setting and preferably experience within an Intellectual Property practice.
Support specific client-facing projects and ongoing client expectations.
Prepare necessary presentation materials for meetings.
Organize, attend and participate in internal and external client meetings.
Document and follow-up on important actions and decisions from meetings.
Prepare client team and client status reports and provide timely updates to client team partners on potential issues identified.
Liaise with the client, the Firm's client matter team, and Firm departments to meet or exceed client goals.
Understand the substantive nature of the practice groups supported including type of cases, key stakeholders, preferences, priorities, financial implications and more.
Support the implementation of project management tools and efficiency improvements.
Ensure projects deadlines are met.
Provide administrative support as needed, including reviewing emails and other correspondence to monitor client needs and expectations.
Assist in the billing and collections process, including:
Work with billing specialists to ensure timely compliance with client's financial requirements and timely submission of invoices.
Monitor accounts receivable, work-in-process, costs unapplied credits, budgets and other key metrics on client matters.
Review pre-bills for client matters.
Cross-reference with other departments to ensure proper fees and costs are being applied.
Ensure correct billing and procedure codes on client bills.
Work with other departments and/or outside vendors to coordinate the copying and loading of data into various databases.
Other duties as assigned.
Minimum of three years in the legal industry.
Bachelor degree in business or related field preferred.
Strong writing and verbal communication skills.
Quick-study of applications used specifically in practicing law.
Knowledge of document management systems and client extranets preferred.
Advanced knowledge of Microsoft Office, including Excel, and financial systems and reports.
Ability to multi-task and work well under pressure.
Close attention to detail and commitment to performing quality work.
Excellent organizational and time management skills.
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