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Company Contact Info
182-15 Hillside Avenue
Queens, NY 11432
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Hillside Manor Rehabilitation & Extended Care Center • Queens, NY
Posted 6 days ago
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● Report to the Executive Director and Administrator.
● Provide administrative support to the Administrator, Assistant Administrator, Director of Finance and Controller.
● Serve as liaison between Administrator and Department Heads.
● Work closely with all departments and Human Resources and provide administrative support when deemed necessary.
● Perform general clerical duties including organizing, filing, shredding and photocopying documents and files, etc. and assigned tasks with minimal supervision.
● Answer incoming telephone calls; determine purpose of calls, take messages or forward calls to appropriate department. Respond to voicemail and email messages, as well as sending and receiving faxes.
● Manage distribution of all incoming and outgoing mail and/or packages, screen and assemble attachments and corresponding material for distribution to appropriate departments. Review outgoing material for completeness, dates, and signatures.
● Responsible for all aspects of the credentialing, re-credentialing and privileging processes for all practitioners.
● Create and update all departmental and clinical forms.
● Prepare, amend and compile Policy and Procedure manuals.
● Maintain and update vendor and managed care contract binders for all entities as well as credentials for medical staff binders and files.
● Schedule and coordinate meetings, send out meeting notices and reminders, and maintain monthly meetings, events, and maintain monthly calendars.
● Take notes and minutes for meetings.
● Track expiration dates for all vendor’s license/certification, permits, and insurance to ensure timely renewals.
● Provide customer service to residents, families, visitors, etc. ensuring that their concerns, complaints and/or issues are directed to the appropriate department to be addressed.
● Maintain inventory and order/replenish office supplies
● Maintain and troubleshoot office equipment such as copier/fax/scanner, computer and their peripherals when necessary.
*Salary competitive/ commensurate with experience. 401(k), Pension, Health and Dental Insurance, Flexible Spending Account and Life Insurance.*
● High School Diploma or Equivalent with 4+ years of Administrative Assistant Experience.
● Type of minimum of 65 wpm
● Intermediate skill level in Microsoft Office (Word, Excel, PowerPoint, Publisher, Outlook), and
● Nuance PDF Converter or Adobe Acrobat PDF Converter
● Strong administrative and organizational skills; detail-oriented, flexible and prioritize work assignments required of the department
● Strong interpersonal, verbal and written communication skills
● Excellent interpersonal and communication skills and ability to maintain the confidentiality
● Must have high ethical standards and high level of interpersonal skills to handle sensitive and confidential situations.
● Ability to work well in high volume and fast paced environment with competing priorities and strict timelines
● Excellent organizational skills with demonstrated ability to juggle multiple competing tasks and demands, establish priorities and follow through on assignments
● Excellent attention to detail a must