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Company Contact Info

  • 182-15 Hillside Avenue
    Queens, NY 11432

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Administrative Assistant

Hillside Manor Rehabilitation & Extended Care Center • Queens, NY

Posted 3 days ago

Job Snapshot

Travel - None
Experience - 4 years
Degree - High School
Healthcare - Health Services
Admin - Clerical

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Job Description

Report to the Executive Director and Administrator.

Provide administrative support to the Administrator, Assistant Administrator, Director of Finance and Controller.

Serve as liaison between Administrator and Department Heads.

Work closely with all departments and Human Resources and provide administrative support when deemed necessary.

Perform general clerical duties including organizing, filing, shredding and photocopying documents and files, etc. and assigned tasks with minimal supervision.

Answer incoming telephone calls; determine purpose of calls, take messages or forward calls to appropriate department. Respond to voicemail and email messages, as well as sending and receiving faxes.

Manage distribution of all incoming and outgoing mail and/or packages, screen and assemble attachments and corresponding material for distribution to appropriate departments. Review outgoing material for completeness, dates, and signatures.

Responsible for all aspects of the credentialing, re-credentialing and privileging processes for all practitioners.

Create and update all departmental and clinical forms.

Prepare, amend and compile Policy and Procedure manuals.

Maintain and update vendor and managed care contract binders for all entities as well as credentials for medical staff binders and files.

Schedule and coordinate meetings, send out meeting notices and reminders, and maintain monthly meetings, events, and maintain monthly calendars.

Take notes and minutes for meetings.

Track expiration dates for all vendor’s license/certification, permits, and insurance to ensure timely renewals.

Provide customer service to residents, families, visitors, etc. ensuring that their concerns, complaints and/or issues are directed to the appropriate department to be addressed.

Maintain inventory and order/replenish office supplies

Maintain and troubleshoot office equipment such as copier/fax/scanner, computer and their peripherals when necessary.

*Salary competitive/ commensurate with experience. 401(k), Pension, Health and Dental Insurance, Flexible Spending Account and Life Insurance.*

Job Requirements

High School Diploma or Equivalent with 4+ years of Administrative Assistant Experience.

Type of minimum of 65 wpm

Intermediate skill level in Microsoft Office (Word, Excel, PowerPoint, Publisher, Outlook), and

Nuance PDF Converter or Adobe Acrobat PDF Converter

Strong administrative and organizational skills; detail-oriented, flexible and prioritize work assignments required of the department

Strong interpersonal, verbal and written communication skills

Excellent interpersonal and communication skills and ability to maintain the confidentiality

Must have high ethical standards and high level of interpersonal skills to handle sensitive and confidential situations.

Ability to work well in high volume and fast paced environment with competing priorities and strict timelines

Excellent organizational skills with demonstrated ability to juggle multiple competing tasks and demands, establish priorities and follow through on assignments

Excellent attention to detail a must

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