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Accounting in Hartsburg,Illinois
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Administrative Assistant

Facet Technologies, Inc Pekin Full-Time
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Are you a people person?  Then Facet Technologies, Inc. has an immediate position for you in our Pekin location.  Applicants should excel in providing top notch customer service and enjoy a fast paced environment.  We offer a generous compensation package with excellent benefits!  Apply today.

Essential Job Duties and Responsibilities 

Management Support

·         Provides administrative support to President and/or Senior Management Team by preparing and editing communications, coordinating meetings, disseminating information to staff and clients, and assisting in creating presentations.

Office Duties

·         Provides office coverage by assisting in administrative duties such as phone coverage, processing mail, daily deposits, invoicing, reporting, filing, emails, and other day to day duties.

·         Maintains a friendly and professional environment by greeting and assisting visiting colleagues, vendors, clients and customers. 

Presentation Development

·         Assists with developing presentations by assimilating and compiling specific and necessary data.

Project Management

·         Ensures special projects are completed in a timely manner by performing and coordinating appropriate tasks.

Meeting Arrangements

·         Organizes group meetings by participating in scheduling dates, notifying participants, preparing agendas and arranging refreshments.

·         Ensures complete record of meetings by acting as recording assistant.

·         Event coordinate for special functions for staff, community or client functions.

Information Gathering and Reporting

·         Compiles information by reviewing and disseminating incoming mail, prioritizing and categorizing documents for signature, and maintaining confidential files for document retrieval.

·         Maintains customer confidence and protect operations by keeping proprietary information confidential.

·         Research and compiling data and inputting into presentation, spreadsheet or reports as assigned by immediate supervisor

Minimum Qualifications

Education Level: (Required): High School Diploma, some college helpful but not required.

Area of Experience: 

2-3 years of experience in administration, preferably within the technology industry or involving direct support of senior staff and direct contact with clients, vendors, and customers.

Skills, Knowledge and Abilities

·         Well-organized, detail-oriented, and able to handle a fast-paced work environment

·         Accurate typing

·         Excellent written communication and verbal communication skills

·         Strong computer skills including proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Publisher and web-browsers

·         Strong prioritization skills

·         Analytical skills

·         Experience with Accounting software (preferably QuickBooks) helpful

·         Flexible and adaptable, able to change and alter according to changes in projects or business environment

Skills required

Organize Appointments
Telephone Consultations
Setting Up Files
Field Administration
Operation Departments
Time Management


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Administrative Assistant
Estimated Salary: $64K
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