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Administrative Assistant at

Administrative Assistant

Hartford, CT Full Time
$32,240 - $49,920/Year
Apply Now
  • THE POSITION


    Social Restaurant and Bar is looking for an organized and polished individual to provide administrative support for our team. The ideal candidate will be a self-starter and enthusiastic team player!

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    • Assist Event Managers and Meetings & Events USA team with administrative support
    • Manage project timelines and responsibility for assisting managers with meeting deadlines and staying on task (currently using Monday.com for project management)
    • Perform extensive vendor research and maintain vendor contracts
    • In-depth experience with entire MS Office suite
    • Make travel arrangements, such as making hotel and restaurant reservations, etc.
    • Produce RFP documents for potential venues, meetings, workshops, regional programs, etc.
    • Create Surveys for onsite and compile the data post-conference
    • Manage client emails and respond to general inquiries
    • Manage conference advance registration including website or registration software
    • Manage membership database including annual dues renewals
    • Manage meeting apps including setting up and loading content
    • Process Exhibit/Sponsorship Contracts, Maintain Reports and Prepare/Distribute Confirmation Letters
    • Answer phones, route calls to appropriate team member and take messages
    • Manage company website including social media
    • Desire to be proactive
    • Must be able to meet deadlines in a fast-paced environment
    • Must be able to handle multiple projects simultaneously
    • Execute other tasks and duties relevant to the position, as they emerge

 EDUCATION/EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES

  • BA/BS or equivalent experience
  • Minimum of 2 years prior administrative office experience preferred
  • Previous nonprofit association experience valued
  • Familiarity with event management and speaker management software is a plus!
  • Ability to travel (minimal travel required)
  • Excellent communication skills, verbal and written with a strong attention to detail
  • Extremely organized with strong time management skills, the ability to consistently achieve desired results, manage multiple tasks, set priorities and set high personal standards
  • A self-directed individual who also works well in a team environment

Recommended Skills

Attention To Detail
Team Working
Stress Management
Project Management
Time Management
Request For Proposal

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