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Executive Assistant

Gravity Search LLC Greenwich Full-Time
$60,000.00 - $90,000.00 / year
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A hedge fund manager in Stamford is looking for an Executive Assistant to support their Chief Operating Officer and Investment Team.  The company has great benefits and a nice culture.  The responsibilities include:

  • Providing full administrative support for the COO, and the investment team of four, including manage the team’s calendars, answering phones, screening and directing calls, filing, etc.
  • Maintaining office, ordering supplies, greeting guests, ordering lunch for staff weekly meetings
  • Coordinating meetings (conference room prep., catering, greeting guests, etc.)
  • Arranging international and domestic travel including setting up meetings, creating itineraries, securing flights, hotels and car services
  • Coordinating with external parties (sell-side brokers, expert networks, portfolio company IR departments, etc.) to obtain models and research reports, schedule calls and secure meetings
  • Providing up-to-date details for companies on analyst “watch lists”
  • Printing research packets (i.e. 10K, 10Q, earnings call transcripts, company presentations, press releases, etc.)
  • Processing monthly expense reports
  • Ad hoc projects and requests and the opportunity to take on responsibilities outside of the above areas depending on performance and capacity

The requirements/qualifications for the Executive Assistant position include:


  • Bachelor's degree required
  • Administrative Assistant experience (preferably in a financial services setting)
  • Dependable with a strong work ethic and sense of urgency
  • High energy, proactive, and motivated with a positive attitude
  • Flexible with the ability to adapt and work effectively in a dynamic environment
  • Excellent verbal and written communication skills
  • Proficient skills in Outlook, Word and Excel

Recommended skills

Hardworking And Dedicated
Adaptability
Presentations
Scheduling
Verbal Communication
Written Communication

Location

Salary Details

Based on Job Title, Location and Skills
$75K
Below Avg. Average Above Avg.

Career Path

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Executive Assistant
$60,000.00 - $90,000.00 / year
Estimated Salary: $100K
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Our process goes beyond surface level impressions, digging deeper to gain insight into the intricacies of your organization's culture and subculture. From there, we match talent and personality to ensure the best fit imaginable. Gravity Staffing will change the way you view the workforce recruiting process.

At Gravity Staffing, client service is paramount. We go above and beyond to ensure your success, whether you’re a firm who needs excellent employees or a talented professional who needs a fulfilling position.

Too many staffing agencies try to put a square peg in a round hole at a snail’s pace. They don’t respond quickly. They aren’t a pleasure to deal with. They flood the employer with tons of resumes instead of vetting candidates to find true matches. We’re different.

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