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Executive Assistant to CEO

VOSS Automotive Fort Wayne Full-Time
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VOSS Automotive, a leading global supplier to on-highway and off-road OEMs in the design and manufacture of Diesel Exhaust Fluid Lines, Coolant Lines, Air Suspension Lines and Fittings, Fuel Lines and Fittings and Quick Connect and Accessories, is expanding its workforce and has the following new position open at its North American Headquarters.

Title: Executive Assistant to the CEO

Reports to: CEO


The Executive Assistant to the CEO will support the CEO by performing the following duties:


Job Duties                                                 

  • Answer, screen, and properly handle incoming phone calls, emails, and correspondence for the CEO
  • Manage executive calendar and schedule meetings
  • File correspondence and other records
  • Schedule appointments for CEO
  • Coordinate and organize travel: make travel reservations, create itineraries
  • Process all travel-related expense reports, including any departmental invoices
  • Compile and type statistical reports
  • Make copies of correspondences or other printed matter
  • Prepare operational/financial reports and presentations for senior management
  • Coordinate special events; assist in the planning and attendance
  • Assist with/oversee arrangements for departmental meeting and ensure that participants have all the information and material required
  • Review expense reports and prepare monthly reports of reimbursements per department
  • Follow all Quality Management System requirements in compliance with ISO 9001 and, when applicable to support VOSS Automotive Mexico, ISO/TS 16949.  Employees will also follow, as applicable, the Environmental Management System ISO 14001
  • Perform other duties as assigned

 Job Requirements

  • Associate's degree (AA/AS); three years' related experience and/or training; or equivalent combination of education and experience 


It’s a very exciting time right now at VOSS as we were recently awarded one of Indiana's Best Employers for the fifth year in a row (2015, 2016, 2017, 2018, and 2019) by the Indiana Chamber of Commerce. 

In addition to our great environment, we offer a competitive salary, 100% employer paid benefit premiums, generous 401K, on-site fitness center and other comprehensive benefits. 



Skills required

Time Management
Arrange Meeting
Problem Solving
Decision Making
Clerical Works


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Executive Assistant to CEO
Estimated Salary: $110K
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