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Administrative Assistant - Junior Executive Assistant

Strike, LLC The Woodlands Full-Time
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Job Summary:


The Administrative Assistant - Junior Executive Assistant will provide administrative support to executive management within the Finance & Accounting team.  The Administrative will work with a Senior Executive Assistant and will organize meetings, manage phone calls and messages, prepare correspondence, maintain files and review documents for accuracy.  This position is based in The Woodlands, TX.


 


Primary Job Function:


  • Manage administrative duties as assigned by direct supervisor.

  • Interface with different levels of management, while performing different tasks.

  • Communicate effectively with internal and external customers/vendors via telephone, voicemail, email, etc., to relay and respond to messages.

  • Maintain computerized database files utilizing SharePoint, as well as manual files and logs.

  • Ensure all outgoing and incoming communications are accurate, timely, and appropriately distributed.

  • Answer phones and handle messages.

  • Schedule meetings and work calendar issues and schedule meeting rooms.

  • Prepare and/or facilitate documents for signature.

  • Create expense reports.

  • Process check requests.

  • Create PO’s.

  • May cover for other Administrative Assistants when they are absent or as needed.

  • Perform clerical duties including faxing, answering telephones, scanning, copying, etc.

  • Perform other duties and projects as assigned.


Experience:


  • Minimum 2 years administrative assistant experience within department concentration, such accounting/finance, marketing, business development, or project management.

  • Experience within an energy services company preferred. 

Education/Training:


  • High School Diploma or equivalent.

  • Bachelor’s or Associate’s degree preferred.

 

Competencies:


  • Experienced in Microsoft products including Word, Excel and PowerPoint.

  • Ability to work with executive and high-level management and administrative employees.

  • Exercise sound judgment, well organized, have excellent oral and written communications skills, work well under pressure, take the initiative, flexible and cooperative.

  • Ability to work on multiple tasks simultaneously.

  • Accuracy, timeliness, tact, problem-solving skills, and ability to work effectively with both employees and managers.

  • Respect for confidentiality concerning customer information and company records.

  • Convey a positive and professional image to customers and peers.

  • Displays tactful, mature and professional demeanor with well-developed interpersonal skills including the ability to work with diverse personnel.

 

Other Criteria:


  • Complies with Strike’s policies and procedures.

  • Complies with Strike’s Drug & Alcohol Policy maintaining favorable drug testing results throughout employment.

  • Performs job safely with respect to others, property and individual safety.

  • Works effectively with others to encourage teamwork and productivity.

  • Authorized to work in the United States.

     

     

    Strike is an Equal Opportunity Employer


Skills required

Organize Appointments
Telephone Consultations
Setting Up Files
Field Administration
Operation Departments
Time Management

Location

Salary Estimator

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$61K
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Administrative Assistant - Junior Executive Assistant
Estimated Salary: $64K
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Strike is a leading North American provider of pipeline, facilities, fabrication, maintenance and integrity services to world renowned companies, delivering America’s energy safely. Strike’s integrated network of energy services ranges from upstream production, processing and gathering facilities to high pressure transmission and distribution lines.

Strike was a First Mover in providing turnkey energy services to all sectors of the oil, gas, utility and power industries with a complete emphasis on safety. Strike is committed to ensuring the safety and health of our employees, the general public, environment and our customers through our industry leading Safety program.

Strike's vision is to be the premier energy services provider in North America, built on quality and safety.

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