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Administrative Clerk

Genesis Global Recruiting, Inc. Los Angeles Full-Time
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Administrative Clerk – Los Angeles, Ca 90035

PRIMARY OBJECTIVE:

Provides administrative support in label review and printing process across the groups of internal team members and external vendors. Monitors, tracks and maintains smooth and timely workflow of label review and print process from various departments and vendors, in order to stay abreast of label priorities and ensure label due dates. Assists Graphics Supervisor and staff in various administrative, clerical, and processing needs of the department.

KEY RESPONSIBILITIES:

1.    In charge of label review and printing process coordination across the groups of internal team members and external vendors.

2.    Initiates, coordinates, and follows up with internal team members and external vendors to ensure all label review, printing and dispositions are properly administered through the procedural system in a timely manner and advises manager for any problem or discrepancy.

3.    Monitors, tracks, and maintains label review and printing process, and advises the manager of priority label needs; Updates Excel sheet by logging in up-to-date status from beginning to end process.

4.    In charge of vendor correspondence/communication requesting and obtaining proofs, quotes, sample label deliveries, packing slips, delivery confirmations, and invoice follow- ups, etc., in a timely manner to ensure label due dates are met.

5.    In charge of providing label procurement vendors and cost to buyers in a timely manner.

6.    Organizes, maintains, tracks, and files label files and documents in a timely manner.

7.    Proofreads all labels and documents and ensures the accuracy of data in a timely manner.

8.    In charge of submitting labels to management for review.

9.    In charge of checking invoices for accuracy in a timely manner.

10.  Maintains and orders graphics supplies as needed.

11.  Assists designers and print coordinator as needed.

12.  Negotiates and obtains bids on various projects with print vendors as required by Graphics Manager.

13.  Performs any other administrative, clerical, secretarial responsibilities as required by Graphics Manager.

Knowledge, Skills and Experience:


  • Must be proficient in Excel, Word, and Outlook. Knowledge of Adobe design programs preferred, but not required.
  • B.S./College Degree in Science or related field required
  • Minimum of one to two years in similar position
  • Must have excellent work ethic
  • Exceptional data management, analytical and interpersonal skills
  • Experience in purchase order preparation and inventory tracking is preferred.
  • Ability to multi-task and prioritize, goal-oriented, detail-oriented, well-organized and works well under pressure.

 

EDUCATION:

    • BS in Science preferable Chemistry

Pays $18.00 -$19.00 hour

"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law."

Recommended skills

Coordinating
Attention To Detail
Success Driven
Stress Management
Multitasking
Hardworking And Dedicated

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$36K
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Administrative Clerk
Estimated Salary: $69K
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Genesis Global Recruiting, Inc. (GGR) is a privately held, certified woman owned staffing and workforce solutions provider, which allows our clients to capture diversity credit. Since 1999, our core business is staffing direct hire, temporary workforce, and Contract Consulting. Headquartered in Florida, with offices in Los Angeles, CA and New York, NY; our management teams comes to you with a combined 40 years of expertise in Recruitment, Staffing & Talent Acquisition.

At Genesis Global Recruiting, Inc., we do our utmost to make the staffing process as easy, efficient and effective as possible. We can introduce you to high-caliber and hard-to-find professionals who are not actively job-hunting and save you time by targeting and prescreening qualified candidates for you. Our winning attitude permeates our entire organization.

Due to our networks, extensive private database and years of industry experience, we are able to offer local, regional, national, and International search and placement. You will get personalized service and our guarantee of privacy and professionalism! Just as we want the employee you hire to have a lasting relationship with your company, we also want to build a lasting relationship with you. Accordingly, we dedicate ourselves not only to meeting your immediate staffing needs, but we also strive to build a relationship of trust and respect, learn about you and your organization to foresee your future staffing needs, and foster a positive hiring experience for you.

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