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Administrative Assistant
Job Summary/Purposes
The Administrative Assistant, Marketing & Communications is responsible for managing departmental invoices and POs, managing accruals as requested, and supporting the department with any administrative tasks and ad-hoc projects as needed.
Responsibilities:
Collate, log and process approvals for IO’s for media invoicing
Download purchase order list from SAP, format layout in Excel, compare committed against budget in media planning tool and present for approval
If requested amount exceeds local approval limit, prepare MAA for central marketing approval
Upon approval, perform goods receipt for each invoice and present to Accounts Payable Department for booking
Follow up with Accounts Payable to ensure invoice is paid
Produce monthly accrual reports dated in the current month that were not processed, for submission to Finance
Support with administrative tasks and ad-hoc media projects as needed
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Requirements:
At least two years of experience in office administration for a large firm, financial services experience preferred.
Technical proficiency in Microsoft Office, QuickBooks preferred.
Excellent written and verbal communication skills.
Recommended Skills
- Accounts Payable
- Administration
- Communication
- Finance
- Hardworking And Dedicated
- Media Planning
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