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Company Contact Info

  • 2400 Longhorn Industrial Drive
    New Braunfels, TX 78130
  • Phone: 830-629-8080

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Accounts Receivable Coordinator

Senior Flexonics Pathway • New Braunfels, TX

Posted 2 months ago

Job Snapshot

Full-Time
Travel - None
Experience - 3 years
Degree - 2 Year Degree
Manufacturing
Accounting

Job Description

JOB SUMMARY:

Prepares and distributes customer invoices timely; systematically solicits payments due from customers by telephone, e-mail, mail or other appropriate methods; keeps detailed records of collection activity and status of accounts; receives payments and post amounts to appropriate customer and GL accounts; prepares and distributes monthly statements and 10-day demand letters to seriously overdue accounts; prepares and initiates outside collection agency proceedings, assist the Accounting Department in various other functions.

ESSENTIAL FUNCTIONS:

  1. Prepares and verifies deposits and posts cash receipts, via check, wire, ACH, Letter of Credit, or lockbox to accounts receivable.

  2. Verify accuracy of customer billing and payment terms information against POs, create invoices with proper backup and mail invoices along with proper supporting documentation to customers.

  3. Record information about the status of customer(s) finances and of the collection efforts.

  4. Notify customers of delinquent accounts by e-mail, mail, or telephone to solicit payment.

  5. Review customer’s credit application, their trades and credit reports and using the company credit guideline determine credit worthiness – provide data to CFO to make credit decision.

  6. Confer with customers by telephone or e-mail to determine reasons for overdue payments and to review the terms of sales, service, or credit contracts.

  7. Advise customers of necessary actions and strategies for debt repayment.

  8. Persuade customers to pay amounts due on credit accounts, damage claims, or non-payable checks, or to return merchandise.

  9. Sort and file correspondence and perform miscellaneous clerical duties such as answering correspondence, writing reports, answering phone.

  10. Perform various administrative functions for assigned accounts such as recording address changes and notes to accounts.

  11. Consult with Staff Accountant or CFO to determine an appropriate debt repayment schedules based on customer’s financial situations.

  12. Prepare monthly and/or quarterly reports as corporate requirements.

  13. Process documents necessary for presentations and collection via Letters of Credit, Cash Against Document, against an open account, against credit cards or other means.

  14. Cross train with Accounts Payable function and other support roles.

ADDITIONAL RESPONSIBILITIES:

  1. Backup Accounts Payable Representative in all aspects of that function.

  2. Performs other duties and assignments as directed by management.

Job Requirements

 

QUALIFICATIONS, EDUCATION AND EXPERIENCE:

  1. Associates degree in business, or equivalent and 3 years’ experience in credit and collections work.

  2. Working knowledge of debt collections laws, both federal and state.

  3. Must have good organizational and communication skills, personable with ability to work well with external and internal customers.

  4. Good command of the English language, both written and spoken.

  5. Self-starter with ability to manage own time and the time of others.

  6. Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

  7. Ability to use computer-based data system and automated accounting system.

  8. Ability to meet tight deadlines and be able to multi-task.

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