DUTIES AND RESPONSIBILITIES:Coordinate internal resources and third party vendors for project execution. Single point of contact-be accountable for project results. Participate in internal inspection and ensure all shipments meet and exceed the customer expectation. Assume the project management responsibilities for assigned projects which includes tracking the project's performance to budget, scope, schedule, and quality. Assist during customer visits with project management responsibilities. Prepare the Sales Order Digest (information that is required for engineering and manufacturing to proceed) for all projects with PM responsibilities that are awarded. Manages purchase orders and contract administration. Provide project schedule to identify when each critical task will be performed as defined by PM requirements. Develop a detailed project plan to monitor and track progress. Create MS project schedule including all engineering, and manufacturing schedules, payment milestones, delivery milestones, FAT, SAT etc. Keep the customer and company management informed on progress and roadblocks to the schedule. Responsible for leading project team meetings, Effectively manage project scope by ensuring any changes to scope are documented and approved with project change request paperwork. Lead, coach and motivate project team members. Resolve any issues and solve problems throughout the project life cycle. Manage factory acceptance testing (FAT) process – internal and external. Complete a post-project evaluation to determine how well results were achieved. Work with the project management team to develop tools and best practices for project management and execution. Ensure all project documents are properly archived following project completion. Communicates with Applications Engineer regarding approval for change orders. Develop a detailed project plan to monitor and track progress. Manage changes to the project scope, project schedule, and project costs. Define and manage project risk. Create and maintain comprehensive project documentation. Prepare financial and progress reports to communicate the progress of the project to management. Responsible for order entry after the transfer of ownership at the technical review meeting following PO. Ensure that payment terms, schedule and milestones all match the proposal and can be accomplished. Responsible for accepting customer's PO and sending out acknowledgement letter. Review and address any documents that are not part of the original RFQ package. Enter information into SOD data base after conversion from OET. Provide updated schedules to be discussed at weekly meetings. Update production schedule before weekly production meetings to ensure all departments are on schedule. Set payment milestones in project schedule or PM workbook. Make sure that payments are received in accordance with agreed terms. Make sure PDR checklist is completely filled out before the meeting and provide copies of PDR documentation to project engineer 24 hours before PDR for review. Fill out action item list in SOD during the PDR and Excel action item list during technical review. Review approval drawing from Project Engineer and send to customer. Ensure that approved drawing and product matrix is returned by customer. Responsible for completing detailed meeting minutes using template and publish to group. Set up meetings on production floor for project review and status updates. Update MS project schedule weekly before production meeting. Manage all scope requests from customer and work with Applications to create scope change documents and costs as needed. Manage all internal ECN's and costs. Responsible for reporting to the production meeting on any overages in costs on projects. Meet with manufacturing to ensure that the product is available for testing/FAT. Run equipment, test all product, for speed and operation. Work with customer to create agenda for FAT. Send all required documents to customer prior to arrive on-site. Schedule teardown & shipment with customer and internal team. Work with service division to develop install schedule if applicable. Be aware of any customer requirements on Gas/Electric equipment, site training, permits, pre-paperwork for employees etc. Other duties and responsibilities as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES: Ability to communicate effectively with others both verbally and in writing. Good problem-solving skills and ability to resolve conflict. Goal-oriented with ability to obtain a pre-determined result. Ability to get along with a variety of personalities and individuals. Ability to organize and direct a project to completion. Good time management to organize and complete work within given deadlines. Microsoft Office, Microsoft Project, Visual Mfg.
EDUCATION AND EXPERIENCE: Bachelor's Degree preferred. Five years of experience in Project Management Experience with SAP, Oracle, or JDE PMP certification preferred.