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Executive Assistant

R.R. Donnelley & Sons Company New York Full-Time
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 Supports a Senior/high profile individual or a team in terms of general office related and administrative duties such as monitoring and ordering standard office supplies; collating and assembling documents; accepting and delivering interoffice correspondence and reports.
• May also attend meetings and take and distribute minutes; schedule appointments and maintain manager's calendars; screen calls and visitors
• Coordinate all aspects of travel, inclusive of flights (global and domestic), hotels, and ground transportation
• Prepare and submit expense reports / reconcile payments with corporate card
• Phone coverage and take detailed messages, respond to inquiries on behalf of manager as appropriate
• Coordinate meetings (calendar management for global time zones) inclusive of conference rooms, catering, audio/multi-media set up
• Process check requests for payment of invoices as needed
• Troubleshoot desktop, printers, blackberry, and other mobile electronics
• Provide backup support for colleagues during vacation/sick days, and assist their executives as needed
• Manage sending and receipt of mail / Sort and distribute incoming mail
• Prepare and mail all US/UPS/Fed Ex packages
• Order office supplies
• Oversee all administrative aspects of seminars including registrations, confirmations, certificates, badges
• Assist with visitor passes
• Archive - Inventory and track off-site storage
• May be called upon to assist with special projects



The duties and responsibilities described above are the essential functions of the job. The qualifications below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•Legal or Financial experience is a must with preferably 7-9 years of related job experience
• Excellent written, verbal, and interpersonal communication skills
• Advanced proficiency with Microsoft Word, Excel is required
• Must have specialized or in-depth knowledge, expertise and skills in the area of responsibility essential to execute functional objectives
• Strong planning and decision-making skills to develop and implement office programs
• Good judgment and problem-solving skills
• Enthusiastic team player with a positive attitude who works well with others
• Resourceful / takes initiative / is proactive
• High School Diploma required; college or business school desirable

Skills required

Time Management
Administration
Arrange Meeting
Problem Solving
Decision Making
Clerical Works

Location

Salary Estimator

Based on Job Title, Location and Skills
$57K
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Executive Assistant
Estimated Salary: $110K
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RRD is a leading global provider of integrated multichannel marketing and business communications solutions.

With more than 52,000 customers and 42,000 employees across the globe, RRD offers a comprehensive portfolio of capabilities, experience and scale that enables organizations around the world to effectively create, manage, deliver and optimize their multichannel communications.

From digital to print, creative development to fulfillment and logistics, we augment tactics with consultative expertise. We produce streamlined solutions that maximize your communications spend while focusing on new targeted channels and opportunities to rebuild your communications strategy.

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