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Transaction Coordinator at Marcus & Millichap

Transaction Coordinator

Marcus & Millichap Tampa, FL Full-Time
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Marcus & Millichap, the nation's leading commercial real estate investment company, is seeking a career-minded Transaction Coordinator for our Tampa office.

This is a support position for three senior agents, providing a broad range of administrative assistance. Responsible for various marketing and administrative tasks related to commercial real estate brokerage as well as expediting all transactional work relating to the listing and sale of commercial real estate. Previous commercial real estate experience is helpful.

If you are seeking a position that offers a diverse array of responsibilities in a very friendly and fast-paced environment, please submit your resume and a cover letter describing your ‘added value’ talents and what skills and/or personal characteristics you possess that make you an ideal candidate, along with your salary requirements for immediate consideration.

Specific Responsibilities

  • Act as liaison between and coordinate with real estate agents, clients, escrow, appraisers, inspectors, and mortgage brokers throughout the transaction
  • Process new listings; to include proofing and editing marketing packages for superior quality and use of grammar 
  • Manage transactions from new listing through the sold and closed process.
  • Monitor and assess the progress of the transaction so that deadlines are met and contingencies are released.
  • Research recent sales, on-market and rent surveys.
  • Maintain and update client contacts and database management.
  • Maintain deal files, perform copying, scanning, proposal binding and print jobs.
  • Make sure that all signatures and initials required are present on the contract and addenda.
  • Ensure that all the needed addenda are included with the contract.
  • Make a web-based transaction management file for clients and agents with secure access so that they can keep track of the transaction.
  • Send e-mails on a weekly basis that summarize the transaction’s status, as well as informing the agent of upcoming deadlines.
  • Make sure that everyone involved is provided with the necessary paperwork.
  • Request an estimated HUD-1 statement for an agent to review.
  • Professionally answer incoming calls for senior agents and handle them accordingly.
  • Numerous administrative, marketing and general clerical responsibilities.

Job Requirements

  • Commercial real estate experience a plus
  • Keen organizational and record-keeping skills
  • Exceptional customer service and communication skills
  • Attention to details and deadlines
  • Possess a strong desire to learn new concepts and master new software applications
  • Strong work ethic
  • Experienced with MS Office applications including Word, Excel, PowerPoint and Outlook
  • Knowledge of InDesign and Photoshop preferred
  • Strong editing skills (i.e., spelling, grammar, punctuation)
  • 2+ years administrative experience

Recommended skills

Customer Service
Clerical Works
Microsoft Access
Microsoft Excel
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