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  • Harrisburg, PA

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Administrative Assistant

Catholic Charities of the Diocese of Harrisburg • Harrisburg, PA

Posted 7 days ago

Job Snapshot

Experience - At least 3 year(s)
Not for Profit - Charitable
Nonprofit - Social Services

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Job Description

JOB TITLE:      Administrative Assistant  

JOB SUMMARY:  Serves as the Assistant to the Director of Administration in matters pertaining to overall administration, clerical and human resource functions. Responsible for all clerical and administrative support for the Executive Director/CEO and maintains an efficient and organized Administrative and human resource Office.



 Receptionist for Catholic Charities Administrative Office.

 Sorts and distributes mail.

  Carries out all administrative, clerical and human resource functions as assigned.

 Serves as liaison between Catholic Charities offices and Diocesan Departments.

 Review/submit bi-weekly payroll

 Responds to resumes and updates open positions on website

 Updates various lists

 Maintain accurate and complete employee files manually and in TIER

 Assists in preparation of all agency funding proposals and grants.

 Coordination of printing needs for agency

 Processes AP for the Administrative Office

 Orders office supplies


 Coordinates Quarterly Board of Directors meetings

 Coordinates Capital Region United Way Campaign

 Schedules meetings and reserves rooms

Supports Others:

 Assistant Executive Director with Diocesan Projects

 Director of Administration with time sensitive projects

 Director of Development with events/fund raising

 Crossed trained with other office staff to provide back up support when necessary

Job Requirements

 Customer/Client Service Orientation


 Interpersonal Skills


 Technical skills

 Detail oriented

 Time Management (able to prioritize and multi-task)

 Work independently

 Proactive mindset

Physical and Environmental Demands: The physical demands described here are representative of these that must be met by employees to successfully perform the essential job functions of this position. In compliance with the Americans with Disabilities Act, reasonable accommodations will be considered.

 Use of hands, wrists and fingers and lifting or moving up to 25 lbs will be required.

 Movements such as stooping, crouching, bending, kneeling, and reaching are required.

 This position requires spending a majority of the workday sitting with occasional standing and walking.

 The location of the program requires the ability to climb stairs on an infrequent basis if the elevator is not working.

 Noise and/or level of distractions in the work environment are moderate.

Working Conditions: This is a 40 hour a week position that requires staff to be available during 8:00am to 4:30pm, Monday through Friday. Lunch is ½ hour.

Education: High School Diploma or GED.

Certifications or Licenses Required:

 State Police and Child Line Clearances

 FBI Clearance

 Valid PA Driver’s License

 Adequate Automobile Insurance According to Agency Policy

 Successful completion of UPitt Mandated Reporting.

Experience: Three years of office/secretarial experience.

Catholic Charities requires State Police, Child Line, FBI Clearances, and valid PA Driver’s License for all positions. Competitive salary and excellent benefits. EOE. Web-site: 

Send resume & letter of interest, with salary requirements to:

Attn: Director of Administration

Catholic Charities

4800 Union Deposit Road

Harrisburg, PA 17111


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