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ACCOUNTS PAYABLE SPECIALIST

The Hedy Company Inc Stockton Full-Time
$17,000.00 - $19,000.00 / year
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Summary

Under the direct supervision of the Controller this position will work closely with all members of the accounting and project team.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Reviews all invoices for appropriate documentation, account coding and payment authorizations prior to entry into the accounting system; enters invoice payable information
  2. Obtains authorization on payment runs, print checks; collates payment back up; obtains authorization signatures on all accounts payable payments. Distributes and mails checks as required
  3. Maintains accounts payable reports, Microsoft Excel spreadsheets and ensures all documentation is in accounting software
  4. Handle vendor inquiries regarding invoices
  5. Administers corporate credit card; ensures accurate and timely processing of credit card bills; reviews statements, identifies unusual charges and advises direct supervisor of issue
  6. Reviews and communicates expense reimbursements to payroll for processing
  7. Recommends change in procedure to address issues and/or improve efficiencies
  8. W-9 maintenance and 1099 reporting
  9. Assist project teams to ensure project costs and document controls are maintained

10.    Manages required vendor, consultant, subcontractor billings, insurance documentation and notices

11.    Ensures all job cost and project files are accurate and up to date

12.    Creates, maintains all electronic project files for use and records

13.   Other duties as assigned 

Full-time 40 hours a week  

This job operates in a professional office environment. Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines and scanners.

  

Preferred Education and Experience

1.    High school diploma

2.    Must have at least two years of accounts payable, construction or property management preferably. 

Recommended skills

Project Files
Accounts Payable
Property Management
Microsoft Excel
Filing
Construction

Location

Salary Details

Based on Job Title, Location and Skills
$18K
Below Avg. Average Above Avg.

Career Path

See the next step in your career
ACCOUNTS PAYABLE SPECIALIST
$17,000.00 - $19,000.00 / year
Estimated Salary: $79K
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Hedy Holmes started her personnel service in Stockton in 1979, specializing in permanent placement. Since then, we have expanded our services to include Temporary services to meet the various needs of business in the Central Valley.

Today, Hedy Holmes Staffing Services is proud to be the largest woman owned business in San Joaquin County and winner of he Record newspaper's "Best Employment Agency" award.

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