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Accounting / Accounts Payable Clerk

Onin Staffing Lewisville Full-Time
$17.00 - $21.00 / hour
Apply Now

Accounting / Accounts Payable Clerk (Warehouse / Distribution / Production)
Shift:  First (Monday - Friday from 8am to 5pm)
Pay Rate:  $17.00 - 21.00 / hr (Depending on Experience)

Are you looking for great opportunity to grow your career with an industry-leading company? Let the Onin Group help you to put your best foot forward! We currently have a great opportunity for an Accounts Payable Clerk with one of our top clients in Lewisville, TX. 

Accounting / Accounts Payable Clerk (Warehouse / Distribution / Production)
Shift:  First (Monday - Friday from 8am to 5pm)
Pay Rate:  $17.00 - 21.00 / hr (Depending on Experience)

This job is responsible for assisting in the financial operations of Mobile. Primary responsibilities will be data entry into QuickBooks, Great Plains, APnet, Oracle and coordinating the Accounts Payable process. As well as, completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

  • 40% Accounts Payable Processing

  • Print, separate and file vendor’s invoices by due date and system

  • Properly match up invoices with receivers, packing slips and Purchase Orders for Great Plains, QuickBooks, ApNet and Oracle

  • Analyze and investigate each charge and ensure correctness

  • Request approvals, i.e. freight charges

  • Ensure signatures and dates are included in each document.

  • Enter Vendor invoices into Great Plains, QuickBooks Oracle and ApNet.

  • Ensure Invoices are paid timely, prioritize them by due date and system used to be paid

  • Enter credits, research each credit and define the right way to process it based on the inventory transactions

  • Ensure all Invoices are accurately coded to GL Account, Project, Departments and Cost Centers

  • Communicate with Vendors to Reconcile Accounts

  • Communicate with other departments and find solutions to mismatches

  • Pick up documents from different areas

  • Coordinate the Accounts Payable Process going forward using Oracle

  • Record payments and Wires in Great Plains, QuickBooks and Oracle

  • Maintain and file all invoices and other applicable supporting documentation, i.e. purchase order, GP/QB receipt (evidence of goods), packing slip, UnitTracker ASN and backup emails related by payment date.

  • Reconcile and code Pcard statements and provide receipts for Miami Corporate Disbursements.

  • Correctly code and ensure all documentation is sent for ERA’s submitted. (expense and credit card)

  • Email Non-inventory invoices with a purchase order to EBS Accounts Payable, follow up with payment dates and communicate them to the vendors.

  • Ensure all invoices are processed, posted and approved before system/month end close

  • 25% - Tracking and Reporting

  • Create daily presentation and tracking sheets.

  • Daily / Weekly Activity Reporting and updating files

  • Request AR statements from the vendors and send it back with payment confirmations

  •   5% - Create SOX documentation for disbursement policies

  • 10% - Perform data entry for material transactions from Unit Tracker into QuickBooks

  • 10% - Research accounts payable invoice discrepancies and ensures appropriate resolution.

  • Issue Stop Payments when necessary

  • Answer vendor inquires.

  • Prepare analysis of vendor accounts, as requested

  • 10% - Other misc:

  • Performs filing, scanning and coping.

  • Submit Non-inventory service invoices through APnet and verify charges against contracts and/or agreements before submitting them for approval.

  • Request contracts and/or agreements to other managers or vendors.

  • Assist with month end margin report, expense trend report and GL journal entries.

  • Reconcile prepaid account and other BS accounts as assigned

  • Prepare closing files with details and backups of transactions not posted in the correct period

  • Detail Transportation Cost Analysis

  • Performs other duties as assigned

  • Cross Trained to be a back up to Accounts Receivable Clerk

  • Work with Leadership to set up Department Codes and define correct project to allocate expenses

  • Prepare reports for Auditors on all A/P and Inventory items

  • Assist in the Purchasing process by submitting Purchase Order requests in eReq and ReqLogic

  • Post material batches

  • Cross Trained to be a back up to Accounts Receivable Clerk, as needed.

  • Cross trained to be a back up to other Finance team as needed

Assist in the budget and financial management of the local operating entity

Accounting / Accounts Payable Clerk (Warehouse / Distribution / Production)
Shift:  First (Monday - Friday from 8am to 5pm)
Pay Rate:  $17.00 - 21.00 / hr (Depending on Experience)

For this position you must display strong attention to detail and quality, as well as excellent communication skills and a positive attitude. You must also be able to work well with a wide range of people and demonstrate dependability through good attendance and adherence to timelines and schedules.

Specific qualifications for the role include:

**Please note that this position is a Temp to Hire Opportunity**

Basic Qualifications:

  • Understand and have demonstrated knowledge accounts payable

  • 2 years AP experience

  • 10key and Data entry skill set

  • Analyzing Information and make decisions based on the information; Ability to communicate effectively to keep others updated and informed.

  • Written and verbal communication skills and build relationships with external Vendors.

  • Proficiency in Windows Office Suite

Environment/Physical Demands:

This position requires incumbents to regularly sit at a desk and operate standard office equipment such as a computer and phone.  Employee is occasionally required to stand and walk, lift, carry and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.  Must be able to talk and hear.  Required to use hands to finger, handle, or feel objects, tools or controls.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Office / Warehouse facility environment

  • May be asked to help out on physical inventory observations requiring physically lifting boxes

  • Background and Experience:

  • AA / BA in Accounting and /or 2 years successful work experience in the AP field. 

  • Ability to organize and prioritize work

  • Detail oriented with basic clerical skills

  • Advanced Excel Skills

 **Must be able to pass a Background check, Drug Screen, & E-Verify**

The Onin Group - We don’t hire Temps, we hire Teammates!

For IMMEDIATE CONSIDERATION, please visit us Monday - Friday from 8am to 5pm.

Ōnin Staffing – Denton

2219 S. Loop 288, Suite 211

Denton, TX 76205

Ph:  940-808-1267

Don't work for minimum wage!  Don't work for one of those other staffing agencies that don't offer benefits!  Check out Onin Staffing's benefits package at:  

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Skills required

Accounts Payable
Clerical Works
Accounts Receivable
Prepare Check


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Accounting / Accounts Payable Clerk
$17.00 - $21.00 / hour
Estimated Salary: $48K
Apply to this job.
Think you're the perfect candidate?
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Onin Staffing is the Onin Group’s industrial and light clerical staffing division. This is our flagship division currently representing 85% of our overall business and the driving force behind our rapid growth rate over the last 20 years.

The Onin Group is a Birmingham-based, privately held group of companies focused on people. Our core business is staffing, where we are among the top two percent of domestic staffing companies in sales volume and rank as one of SIA’s fastest growing largest staffing firms year after year. Onin Staffing is ranked #17 on SIA’s list of Largest Industrial Staffing Firms in the US.

Our other staffing brands include Onin Staffing, Excelsior Staffing, A3 Solutions, Focus IT and Onin Professional Search.

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